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Keyboard and Mouse Shortcuts

Keyboard shortcuts are a handy way to streamline your work on the computer. By using shortcuts like “Ctrl + C” for copy and “Ctrl + V” for paste one can efficiently use these most basic tasks without the need to click on any icon or select the option from a pull-down menu. In fact, many of these keyboard shortcuts are universal among almost any program that you use.

(Macintosh users: Use the Command key in place of the Control key)

Here is a list of the most common shortcuts:

 Ctrl + X  Cut  Ctrl + A  Select All  Ctrl + B  Bold
 Ctrl + C  Copy  Ctrl + S  Save  Ctrl + U  Underline
 Ctrl + V  Paste  Ctrl + O  Open  Ctrl + I  Italic
 Ctrl + Z  Undo  Ctrl + P  Print      

Since many people use Microsoft Word as their primary program, here are a few keyboard shortcuts specific to MS Word and may work with other programs to.

 Ctrl + E  Center Ctrl + F Find
 Ctrl + L  Left justified  Ctrl + H  Find and Replace
 Ctrl + R  Right justified  Ctrl + G  Go to

Here are some basic mouse shortcuts for MS Word:

  • Double-click to select a word
  • Triple-click to select a paragraph
  • Hold down [Ctrl] and click within a sentence to select the sentence
  • Hold down [Ctrl] and drag selected text or an object to create a copy of the text or object
  • Drag selected text or an object to move of the text or object
  • Double-click anywhere on the gray area of the ruler to open the Page Setup dialog box
  • Double-click a number in a numbered list or a bullet in a bulleted list to open the Bullets And Numbering dialog box

Another simple approach is to right-click on an item to display a shortcut menu. You’ll find options for Cut, Copy and Paste and a variety of different options depending on where you click on the screen.

One of my favorite shortcuts is using “Alt + tab.” You can toggle between all open programs by holding down the “Alt” key while simultaneously pressing the “tab” key. A small window will display icons for each open program and a highlighted box around the program that was previously open. If you continue to press the tab key, you will cycle through all open programs. Once you release the “Alt” key, you will open the highlighted program.

This is a great time saver if you’re transferring data from one program to another. Let’s say someone sent you an e-mail and you only want to use a paragraph from the message in a new Word document. First, make sure that both your e-mail program and Word are open, then go to the message and highlight the paragraph; press “Ctrl + C” to copy the text. Next, press “Alt + tab” to show the Word icon and release the “Alt” key; press “Ctrl + V” to paste the text into a new Word document.

Contact Information

Name:Mark Barthel
Information Systems
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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
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