Administrative Assistant - John Paul II Academy[1]
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Administrative Assistant - John Paul II Academy

Essential Duties & Responsibilities:

Greet parents, students, visitors, and staff in the main office and direct them as appropriate, providing necessary passes and maintaining security by following all procedures, including maintaining an accurate sign-in log.
Follow and administer medical protocols for students, including storage and distribution of student medications, following HIPPA guidelines and safety regulations.
Attend to ill/injured students, providing first aid as needed. Facilitate processing of accident/injury reports when situations dictate this requirement.
Perform general office duties including answering multi-line phones, using public address systems, handling mail & postage, maintaining & assisting with the use of various office equipment, filing, generating correspondence, and spreadsheets and completing data entry; updating phone system voicemail greetings as needed.
Ensure the school office reception area is neat and organized.
Coordinate verbal and written communication with the school system’s main office.
Maintain accurate paper and electronic records, including those for students and staff.
Track attendance and absences; use reporting software and generate reports for internal and external use.
Assist with collection of fees as presented at the school office and coordinate transactions and recordkeeping with the school systems finance office.
Create and maintain a comprehensive school site calendar.
Create weekly school site newsletter for weekly distribution, including sourcing information, writing, taking photos, editing and formatting.
Coordinate internal and external meetings appointments, events, workshops, seminars, and special events.
Attend meetings as requested.
Handle other duties and projects, as needed.


Education and/or Experience:

High School Diploma or General Education Diploma (GED) is required and at least one year of related experience in office administration and the use of computer software.
Ability to rapidly and accurately enter and retrieve computerized data.
Prior successful experience working in Catholic education within a school office setting is strongly preferred.
Interpersonal Skills: Works well with others from diverse backgrounds.
Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; remaining open to others' ideas and contributing to building a positive team spirit.
Demonstrated ability to work successfully with youth and the public.
Language Skills: Ability to communicate effectively verbally and in writing.
Ability to respond to common inquiries from students, school families, staff, or members of the public.
Ability to read and interpret documents such as safety rules, operating instructions, and policy/procedure manuals.
Organizational and Reasoning Skills: Highly organized and accountable; ability to apply common sense understanding to carry out instructions provided in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills: Proficiency in the usage of database software, internet software, email, and word processing software. Ability to proficiently use the following programs strongly preferred: PowerSchool, MS Word, and Excel. Ability to type accurately and proficiently.

Physical Requirements (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this job, the employee is regularly required to:
Talk and hear. Specific vision abilities include close vision.
The Employee is frequently required to:
Walk; sit, use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal; stand, stoop, kneel, crouch/crawl, and climb stairs.
The Employee must regularly:
Lift and/or move up to 15 pounds and occasionally up to 20 pounds from the ground or overhead.



Additional Information

Start Date
Siena Catholic Schools of Racine - Racine (I55)
Job Category
Schools - Office/Clerical
Employment Type
Full Time

To Apply

Please apply directly by visiting this website: or send your resume to Parisa Meymand, Chief Academic Officer, at
Contact Name
Parisa Meymand
262-632-2785 x 460

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408