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Administrative Assistant - Part Time

Responsible for resonating the tone and culture of the parish while facilitating communications and acting as a minister of hospitality for the parish.  Also provides office support with a variety of administrative activities and tasks.  St. Clare Parish collaborates closely with St. Thomas Aquinas in Waterford.  This position works closely with the office staff at St. Thomas.  

Ministry of Customer Service:

  • Acts as the office receptionist including answering the telephone, scheduling Mass intentions, Baptisms and Pre-Baptism class, funerals and committals, maintaining parish calendar, greeting and assisting parishioners and guests.

Office Support:

  • Oversees and prepares communications productions, ie. bulletins, flyers, forms, website, social media 
  • Organizes and assists with monthly mailings
  • Assists in ordering, receiving, stocking and distributing office supplies
  • Coordinates the pick-up and delivery of express mail services (FedEx. UPS, etc.)
  • Assists with other related clerical duties such s photocopying
  • Maintains inventory of office supplies


  • Enters new parishioner data and updates existing parishioner data
  • Maintains sacramental registers (baptisms, marriages, deaths, confirmations, communion)
  • Completes Archdiocesan reports


  • Attends parish staff meeting, as needed
  • Coordinates and schedules volunteers working in the parish office
  • Performs other duties as assigned



  • High school degree or equivalent
  • One to three years office or customer experience
  • Working knowledge in MS Office products and office equipment
  • Valid driver's license for the State of Wisconsin


  • Professional working attitude and collaborative approach with a positive attitude
  • Strong analytical thinking and decision-making skills, including problem anticipation and resolution
  • Must be organized and able to handle multiple tasks
  • Must be honest, dependable and able to meet deadlines
  • Self-motivated and able to work independently


  • Ability to support the mission, vision and values of St. Clare and abide by applicable standards of conduct, policies and procedures
  • Ability to communicate effectively, verbally and in writing, with history of results
  • Attention to detail
  • Ability to maintain confidentiality
  • Ability to exhibit patience and calmness in difficult situations
  • Ability to work with and without direct supervision
  • Practicing Catholic, preferred



Additional Information

Start Date
St. Clare - Wind Lake (I22)
Job Category
Parishes - Office/Clerical
Employment Type
Part Time
20 hours/week, Tuesday-Friday, mornings preferred, with some flexibility if needed.

To Apply

Send cover letter and resume to: Julie Boulware, Administrator
Contact Name
Julie Boulware
7616 Fritz Street
7616 Fritz Street
Wind Lake, WI 53185

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408