Archdioces of Milwaukee Print Logo  

Jobs Detail

Advancement Stewardship Coordinator


Under supervision of the Database Analyst, the Advancement Stewardship Coordinator provides database and data management support for the Advancement office. The Advancement Coordinator is responsible for the creation of a variety of reports, donor and student records and databases and assists with Advancement activities and events. This individual also provides special project support, and handles other assignments as needed.


Essential Duties And Responsibilities

  1. Promptly processes, records, and acknowledges all donor gifts, pledges, and pledge payments
  2. Promptly processes, records and acknowledges all student applications
  3. Generates and sends monthly pledge reminders
  4. Coordinates and manages mailings
  5. Coordinates recruitment activities/events including Shadow Days, Fun Fridays, and School Visits, including scheduling and preparation of materials
  6. Participate in grade school/community events as CMH representative.
  7. Manage overall office operations: equipment, supplies, invoice tracking
  8. Participates in CMH Phone Tree and Welcome Desk rotation
  9. Provide assistance with Advancement events, including management of the Greater Giving data base, setting up events in the database, record attendees, and generate nametags and reports as needed.
  10. Track and maintain inventory (promotional items, admission supplies, development supplies, etc.)
  11. Carry out special projects as needed
  12. Visitor relations and tour guide for donors, alumni and prospective guests



  1. MS Office, Word, Excel, & PowerPoint
  2. Minimum of three to five years of experience in a school or business environment
  3. Database experience desirable
  4. Ability to maintain confidentiality of student information
  5. Commitment to the CMH mission and demonstration of the CMH institutional values: Memorial, Faith, Trust, Respect, Inclusiveness, Professionalism, Excellence, Charity in all things.
  6. Ability to manage and evaluate multiple projects and priorities and meet challenging and changing deadlines.
  7. Ability to communicate effectively both verbally and in writing with staff, volunteers and public.
  8. Strong analytical and problem-solving skills.
  9. Professional discretion at all times.
  10. Some evening and weekend work and responsibilities required.
  11. Proper completion of Safe Guarding certification or willing to obtain certification prior to start date


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Ability to lift up to 50 lbs.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Additional Information

Start Date
Catholic Memorial High School - Waukesha (M50)
Job Category
Schools - Professional/Technical
Employment Type
Full Time

To Apply

Send cover letter and resume
Contact Name
Human Resources
601 E College Ave
Waukesha, WI 53186

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

This site is powered by the Northwoods Titan Content Management System

The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408