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Assistant Office Support

Office Job Duties:

Administrative duties will include but are not limited to:

  • Spanish fluency is strongly preferred. Assisting in translating documents from English to Spanish.
  • Serves as building receptionist; answers and responds to the telephone and in-person inquiries from students, staff, parents, and visitors.
  • Greets and directs visitors.
  • Assists the Assistant Office Manager with school special events and being present as necessary (Back to School Night, Awards Night, Choice Programs Registration, Graduation, Parent/Teacher Conferences, Open Houses, Recruitment events, etc.)
  • Submits daily student attendance.
  • Assists in the recruitment/enrollment process (data entry, schedule home interviews, etc.)
  • Supports Assistant Office Manager in maintaining files for new, current, and transfer students.
  • Support Assistant Office Manager creating/updating student forms.
  • Updates school forms and rosters as needed.
  • Assists the Assistant Office Manager with meal program (applications and daily lunch counts).
  • Administers first aid and medication to students.
  • Schedules field trips and buses.
  • Directs parent communication via School Messenger.
  • Orders office/school supplies.
  • Receives and distributes mail.
  • Other duties as assigned by the Assistant Office Manager.
  • All faculty and staff are required to participate in various school events, including Back to School Night, Open House, Retreat, Parent-Teacher Conferences, Scholarship Dinner, Posada, Professional Development Days, and Graduation.


Skills, Knowledge, Abilities:

  • Be committed to the school’s mission by modeling the characteristics of a Christian servant-leader.
  • Be organized and prepared for all duties.
  • Participate in professional development sessions and spiritual formation reflections.
  • Partner with families to build a good working relationship with each family.
  • Communicate effectively with students, parents, colleagues, and administrators.
  • Ability to maintain confidentiality.



Additional Information

Start Date
Nativity Jesuit Academy - Milwaukee (F42)
Job Category
Schools - Office/Clerical
Employment Type
Full Time

To Apply

Send resume, cover letter and three references to: Cynthia Camarena Office Manager Nativity Jesuit Academy 1515 South 29th Street Milwaukee, WI 53215 In the cover letter, address the following questions: ● What influenced you to work in schools? ● How would you divide your time between meeting the immediate needs of the students, families, visitors, managing student data, and keeping up with the paperwork? ● How do you see this role interacting or in relation to teachers, parents, administrators, and others?
Contact Name
Cynthia Camarena
1515 South 29th Street
1515 South 29th Street
Milwaukee, WI 53215

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408