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Bilingual Administrative Assistant-St. Rafael School

Job Summary

The Administrative Assistant is responsible for ensuring the school office is effectively positioned to support students, parents, teachers, and school leadership.  This role will include family and student relations, data entry and important day-to-day administrative functions that keep the school running smoothly. 

The job will include but is not limited to the following duties and responsibilities:

Student Information System Data Entry

  • Collect student information from families and enter data into the student information system, PowerSchool.
  • Record and reconcile student attendance.
  • Work with School Office Manager or Dean of Operations to support compliance, data management, school setup, beginning of year, and end of year procedures.

Enrollment & Student Recruitment

  • Represent the school and Seton Catholic Schools with a positive, solutions-oriented, and welcoming demeanor.
  • Support student recruitment efforts including scheduling or providing school tours, participating in recruitment events, and supporting the planning and execution of enrollment activities and events.
  • Coordinate student enrollment paperwork and documentation in alignment with documentation requirements and student information system entry.
  • Coordinate school cumulative record management.
  • Prepare and file reports as needed.


Student & Family Relations

  • Answer phones and greet visitors in a polite and respectful manner.  Maintain visitor log and ensure all guests adhere to visitor policy.
  • Attend to sick students, maintain necessary student medical records, and manage student medication.
  • Assist with special events, translations, and special projects as needed.


Administrative Duties

  • Maintain a clean, warm, and welcoming front office environment.
  • Coordinate general school office operations.
  • Ensure all student/family forms are collected and organized.
  • Provide on-site support for purchasing, cash collection, and recordings.
  • Receive, organize and distribute mail and network courier items.
  • Support coordination of field trips.
  • Collect and submit hourly employee timesheets.
  • Acquire and provide documentation for substitute teachers as needed.
  • Other duties as assigned by manager.


Qualifications and Skills

  • Bilingual – fluent in written and spoken Spanish.  Able to translate between English and Spanish in both written and spoken forms.
  • Strong communication, organization, and customer service skills
  • Demonstrated attention to detail.
  • Must be proficient in Microsoft Word, Microsoft Excel, Office 365, and Google docs
  • Demonstrated interest in promoting academic excellence in an educational environment.
  • Demonstrated interest and ability to serve all of Seton Catholic School’s customers and constituencies.
  • Experience in school environment preferred


Benefits and Perks • Competitive pay. • Health, dental, and vision insurance coverage available to eligible employees. • Archdiocese of Milwaukee pension program available to eligible employees. • Career paths available within Operations and Academics roles in Seton schools • A collaborative, regional network aligned to vision, mission, and educational outcomes. • A commitment to hiring a diverse team, reflective of our school communities.

Additional Information

Start Date
St. Rafael the Archangel - Milwaukee (G33)
Job Category
Schools - Office/Clerical
Employment Type
Full Time

To Apply

Interested candidates should apply online at
Contact Name

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408