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Duties and Responsibilities - Major Position Responsibilities and Regular Activities


  • Operates computer accounting software to record, store and analyze.
  • Maintains an accurate filing, payment schedule, recordkeeping, and reporting system for financial matters.
    • Obtains and records pledges made during the annual stewardship drive.
    • Process weekly cash deposits and make related journal entries.
    • Process and prepare accounts payable checks for two signatures and mailing.
    • Maintenance of all banking accounts and investments.
  • Ensures accuracy by verifying entries, mathematical accuracy and respective chart of account.
  • Obtains proper authorization for expenditures in all operating accounts.
  • Ensures bank statements done by Treasurer Trustee or someone other than bookkeeper, on a regular basis.
  • Custodian of petty cash with pre-numbered vouchers for each disbursement.
  • Ensure internal controls are consistent with Archdiocesan policies.



  • Processes payroll accurately and on time.
  • Assures all appropriate taxes are withheld, quarterly government reports are prepared and submitted in a timely manner.
  • Ensures I-9s and current W-4s are on file for all active employees.
  • Prepares end of year W-2 forms.
  • Administers benefit programs for employees.
  • Serves as a local resource for employee questions re: benefit plan and pay vouchers.




Reporting and Budget:

  • Enter weekly contributions in respective account, e.g., respective parishioner, special funds, restricted, etc.
  • Provides statements on a regular basis and when requested by parishioners.
  • Prepares monthly, quarterly, and year-end financial reports for Pastor, meetings, and Archdiocese, as requested.  Reports typically include a listing of all checks written during the month, balance sheet, income statement, year-to-date balances, or special financial circumstances, as requested.
  • Assists in maintaining and updating written procedures (standard operating procedures) in the areas of cash processing, accounts payable, payroll, etc.
  • Enters approved budgetary figures for each account.
  • Prepare for and cooperate in parish reviews of financial records.
  • Assists with the stewardship needs of the parishes.


  • Participate in the parishes’ goals and objectives as they relate to stewardship of the parishes’ financial resources.
  • Submits requests for and retains records of licensed raffles.
  • Provides assistance and advice to Scrip Coordinator and those associated with various fund-raising efforts.
  • Coordinates volunteers for money counting and record keeping.  This may include recruiting, screening, training, supporting, and overseeing the work of volunteers for these tasks.
  • Proofread bulletin.
  • Maintains orderly files and a clean, organized office space.
  • Attends Archdiocesan sponsored respective training/workshops.
  • Other duties as assigned.


ADA Physical Requirements:

  • The employee is regularly required to sit, stand, walk, talk, and hear.
  • The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.
  • Close vision required for paperwork and computer.
  • Able to utilize computer keyboard, monitor, and telephone.
  • This role functions in an office environment and uses standard office equipment.
  • Ability to lift 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Knowledge, Skills, & Abilities:

K: Knowledge

  1. Associate degree in accounting or its equivalent required; Bachelor degree in Accounting a plus.
  2. Four years previous bookkeeping experience required; not-for-profit experience a plus.
  3. Parish office experience of at least two years preferred.
  4. Working knowledge in MS Office products (Word and Excel) and QuickBooks.

S: Skills

  1. Professional working attitude and collaborative approach.
  2. Strong verbal communications skills.

A: Abilities

  1. Attention to detail.
  2. Ability to multitask, prioritize, and organize.
  3. Ability to maintain confidentiality.
  4. Active participant in the work of the Catholic Church, preferred.


Low of $15.81 Average of $18.60 High of $20

Additional Information

Start Date
St. Francis Xavier - Kansasville (C01)
Job Category
Parishes - Administrative
Employment Type
Part Time

To Apply

Send Resume and Cover Letter addressed to Deacon Anton Nickolai, Parish Director to For questions call Troy Temple at 262-878-3476.
Contact Name
Troy Temple
3320 S Colony Ave
Union Grove, WI 53182

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408