Accounting:

• Manage financial operations, business processes, and financial aspects of various initiatives such as capital projects, restricted fund accounting, facilities & maintenance needs, etc. Supervise day-to-day accounting and cash management processes including accounts payable, accounts receivable, invoicing, etc.

• Maintenance of efficient purchasing processes for supplies and curriculum materials

• Prepare monthly and annual financial analysis / reports for Finance Committee 

• Work with Principal to develop annual departmental and overall operating budgets; provide interim departmental budget updates throughout year to staff. 

• Manage audit, tax and compliance requirements associated with various regulations, programs and grants, including the School Choice audit.

• Ensure timely completion of account reconciliations and adjusting journal entries.

• Develop processes and procedures to ensure compliance and strong internal controls.

• Provide supplemental analysis and guidance as necessary related to forecasting, cash flow, revenue & spending, grant applications, restricted fund accounting, etc.

Revenue Management:  

• Oversee revenue management and accounting associated with tuition & fees, tuition assistance, payment plans, parish assessments, restricted fund accounting, etc.

• Work with Admissions and Business Support positions to: 

  • Establish the allocation of and manage the tracking of tuition assistance

  • Develop related policy and procedures

• Reconcile accounts receivable, review delinquency reports, recommend collection plans, and work with attorney to coordinate any formal collection proceedings. 

• Coordinate annual parish assessment calculations, communication, and invoicing.

• Manage tracking and analysis of restricted donor funds.

• Oversight of grant writing for Catholic Central, one direct report grant writer

Human Resources:

• Assist with day-to-day handling of human resource matters, including employee transitions such as new hire on-boarding, assistance with employee performance issues, employee terminations, etc.

• Ensure semi-monthly payroll processing and related journal entries.

• Preparation of employment contracts and letters of employment (teachers, non-teaching staff, coaches, etc.).

• Oversee benefit plan administration including health, vision, dental, short term and long-term disability, life & AD&D, retirement plan (403b), 125-FSA, and 105-HRA; prepare non-discrimination and year-end census paperwork, where applicable.

• Policy development, administration, and updates to employee handbook.

• Year-end preparation of Form 1099’s/1096 and Form 945.

• Oversee Safe Environment mandates as determined by the Archdiocese of Milwaukee; this includes initial verification, record keeping, and ongoing updates as required for employees and volunteers.

• This position is also responsible for supervising all annual trainings, including the following:  mandatory reporting for threats and violence, mandatory reporting for risk of harm to individual/system, volunteer driver training, workplace safety, social media and digital communication/safety, blood borne pathogens.

Operations Oversight

• Ongoing collaboration with operations director and facility maintenance staff to monitor maintenance needs, contract renewals, facility projects, etc.

• Participate in decisions and negotiations regarding equipment purchases, leases, contracts, etc.; maintain records related to such items and advise from a financial perspective.

• Oversee transportation program at CCHS, including bus maintenance, bus driver licensing, certification, drug testing, and other DOT requirements as needed.

• Work with St. Mary Parish office on shared facility needs and expenses.

• Main point of contact for all property/liability insurance (currently Catholic Mutual) related items, such as maintaining current COIs, responding to requests from named insureds, claims, etc.

Other:

• Assist Principal with reporting requirements for Department of Public Instruction, Archdiocese of Milwaukee, Catholic Mutual, etc.

• Prepare analysis and recommendations as needed regarding policies, wages, contracts, capital project investment, banking, insurance, etc.

• Provide analysis, support and participation as needed:  Finance Committee, School Board, Endowment Board, etc.

• Perform other duties as required.

Salary Range:

Salary is based upon experience and education in the field