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Database Administrative Coordinator

Title: Database Administrative Coordinator

Status:  Part time; Hourly

Hours: 8:00 a.m.-5:00 p.m.; evenings and weekends as needed (accommodated by flexible schedule)


Our History

Founded in faith, sponsored by Sisters. St. Joan Antida High School (SJA), sponsored

by the Sisters of Charity of St. Joan Antida, was founded in 1954 and acts a successful springboard for more than 4,000 young women. SJA provides a student-centered, college and career-ready education to young women in grades 9-12. We are a Catholic, values-based organization with an educational model focused on academic quality, personalized attention, and leadership development.


Our Mission

We engage. We embrace. We empower.

Simply, we are driven by a calling to serve young women seeking a spiritually enriching, supportive, and challenging educational experience that helps them find their voice and become leaders. It is our job to make sure that our students are well-prepared for a successful future that strengthens their relationship to their local and global communities. We know these young women can change the world.


Purpose/Overview of the Database Administrative Coordinator

St. Joan Antida High School is seeking a detail-oriented and organized Database Administrative Coordinator to join our Development team. This position will play a crucial role in managing our donor database, ensuring accurate and up-to-date records of donor names, acknowledgements, and thank you letters. This is a part-time role, requiring 10-15 hours per week.

This job would be a great fit if:

  • You think of your work as a calling and not just a job.
  • You hold space in your heart for the mission and values of SJA.
  • You are invested in providing growth opportunities for young women.
  • You come to work ready to have fun, laugh, and grow with a strong team.

Major Duties and Responsibilities

  1. Donor Database Management: Maintain and update the school's donor database (Raiser's Edge, Blackbaud) with accurate and current information, including donor names, contact details, giving history, and communication preferences.
  2. Acknowledgements and Thank You Letters: Using Microsoft, generate and send timely acknowledgement letters and personalized thank-you notes to donors, expressing gratitude for their contributions to the school. Ensure all communications are sincere, accurate, and align with the school's values and mission.
  3. Data Entry and Record Keeping: Accurately record all incoming donations, pledges, and relevant donor information into the database. Regularly perform data audits to identify and correct any errors or inconsistencies.
  4. Reporting: Prepare regular reports on donor contributions, trends, and fundraising progress. Collaborate with the development team to analyze data and provide insights to support strategic decision-making.
  5. Data Integrity and Security: Ensure the confidentiality and security of donor information. Implement data management best practices and comply with relevant data protection regulations.
  6. Excel Expertise: Utilize Microsoft Excel proficiently to manage and manipulate donor data effectively. Knowledge of Excel formulas, pivot tables, and other advanced features is essential.
  7. Collaboration: Work closely with the development team, including fundraisers and event coordinators, to support their fundraising efforts and provide accurate donor data as needed.
  8. Continuous Improvement: Suggest and implement process improvements to streamline data management and donor communication procedures.





  • Proven experience in database management, preferably in Raiser's Edge (Blackbaud).
  • Strong proficiency in Microsoft Excel, with the ability to perform data analysis.
  • Exceptional attention to detail and accuracy in data entry and record keeping.
  • Excellent written communication skills to craft thoughtful and impactful donor communications.
  • Understanding of donor relations and stewardship principles.
  • Highly organized, self-motivated, and able to work independently with minimal supervision.
  • Respect for donor confidentiality and ethical handling of sensitive information.
  • Passion for education and commitment to the mission of St. Joan Antida High School.


Ability to commute/relocate:

  • Milwaukee, WI 53202: Reliably commute or planning to relocate before starting work (Required)



  • Database administration: 2 years (Required)
  • Advanced Excel: 2 years (Required)


For All Employees:

  • Support and commit to the mission and vision of SJA.
  • Contribute to discussions and ideas impacting the learning environment at SJA while maintaining professionalism and respect.
  • Collaborate and communicate in an appropriate, timely, professional manner.
  • Establish and model behaviors that promote high expectations for students, staff, and faculty.
  • Model the importance of lifelong learning through a commitment to ongoing professional development.
  • Develop, nurture, and maintain relationships that promote respect and success for all.
  • Know, serve, and live in accordance with the teachings of the Catholic faith.
  • Abide by all policies, procedures, and the employee handbook.
  • Demonstrate stewardship in the use of material and financial resources.
  • Perform other duties as assigned. 


Working Environment:

  • Ability to work some evenings and weekends as well as attend early morning meetings outside of regularly scheduled work hours.
  • Assist with other administrative duties in school operations as needed.
  • Must be able to tolerate noise.


Physical Demands:

  • Must be able to lift up to 25 lbs.
  • Must have correctable hearing and sight.
  • Must be able to work independently.
  • Must be able to work with all common office equipment.


$18.00 per hour; Part-time

Additional Information

Start Date
St. Joan Antida High School - Milwaukee (D52)
Job Category
Schools - Office/Clerical
Employment Type
Part Time
Work Location: • In person Schedule: • Monday to Friday

To Apply

Application Process: To apply for this position, please submit your resume and cover letter to Yajaira Maldonado, Director of Development, at Applications will be reviewed on a rolling basis until the position is filled. St. Joan Antida High School is an equal opportunity employer and welcomes candidates from all backgrounds. We celebrate diversity and are committed to creating an inclusive and supportive work environment. Note: This job description is intended to convey essential information about the scope and requirements of the position. It is not intended to be an exhaustive list of qualifications, skills, responsibilities, or other job functions
Contact Name
Yajaira Maldonado
1341 North Cass Street
Milwaukee, WI 53202

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408