Duties and Responsibilities:
Managerial Responsibilities
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Directs the operation of the parish office, e.g., schedules, supervises, and evaluates office staff.
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Oversees operation of parish office computer and duplicating/faxing equipment.
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Supervises or directs the maintaining of parish membership and sacramental records.
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Attends staff meetings and other meetings at the request of the Pastor.
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Acts as a resource (not member) for Finance Council.
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Coordinates and prepares parish response to liability and legal concerns, in accordance with Archdiocesan office as appropriate.
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Participate with the Business Administrators Archdiocese of Milwaukee (BAAM) professional group
Financial Responsibilities
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Maintains an accurate filing, recordkeeping, and reporting system for all parish financial matters.
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Prepares monthly, quarterly, and year-end reports for parish and Archdiocese, as needed.
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Administers a cash flow management system with purchasing and payment schedules clearly defined.
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Prepares, administers, and reviews/monitors the budget in collaboration with the Finance Committee, Pastor, and other committees.
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Monitors the collection, counting, recording, depositing, and reconciling of parish revenue from all sources.
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Acts as a resource to parish organizations in all financial matters, from planning to audit.
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Parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee (treasurer).
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Assists in the planning of financial stewardship and long range planning efforts.
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Ensures internal controls consistent with Archdiocesan policies.
Human Resources Responsibilities
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Develop and lead/manage a team of paid staff and/or volunteers.
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Development and communication of policies and procedures, e.g., personnel manual.
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Administers salary and benefit policies as directed by the Pastor.
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Establish and administer a staff compensation program including job descriptions, grade levels, salary ranges, and periodic (annual) benchmarking and adjustment.
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Ensure employees are paid on the established pay schedule and in accordance to State and Federal laws.
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Develop, document, and administrate staff recruiting process that meets the needs of ministry area leaders and ensures compliance with all state and federal laws.
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Support ministry area in the development of training and annual performance appraisals/development plans.
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Maintain all employee records to ensure compliance with all state and federal employment laws.
Communications:
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Create and maintain a favorable public image through print and social media.
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Create media releases and develop social media programs that engage and increase awareness.
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Facilitate interpretation and translation of information from one language into another language.
Computers/IT:
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Responsible for the day-to-day operation of computer and telecommunications networks, in collaboration with third party IT vendor.
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Provide technical help and advice to computer users and organizations.
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Support computer networks, telecommunications, and database management.
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Carry out security measures to protect an organization’s computer network and systems.
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Website management and technical aspects, e.g., performance, speed, and capacity.
Facilities/Building Management Responsibilities
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Supervises the maintenance staff and manages major repairs or new construction.
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Negotiates contracts with suppliers and construction firms.
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Schedules use of parish facilities/building management and ensures all liability and maintenance needs are coordinated.
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Prepares, administers, and communicates a parish security policy to all staff and parish organizations.
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Collaborates with the Buildings and Grounds Committee in all areas of parish usage and maintenance.
Stewardship:
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Education and administration of short and long term focus on discipleship, gratitude, and generosity.
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Plans, executes, and summarizes annual stewardship commitment and third source funding.
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Coordinate stewardship activities, e.g., campaigns, endowments, fundraising, etc.
Other:
Other duties as assigned.