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Jobs Detail

Manager Finance and Administration

-Financial Responsibilities-

* Identify, develop, and direct the financial processes for Saint Francis de Sales Seminary, while maintaining the organizational culture, values, and reputation of the institution on behalf of its stakeholders.

* Develop, present and monitor annual budget.  Present the budget to Seminary Finance Committee at  the May meeting.

* Ensure accurate and timely monthly, quarterly and year end close and prepare financial management reports. And ensure that all necessary tasks related to our annual outside financial audit are complete.

* Coordinate banking activities including setting up new accounts, adding new signatures, ensuring the proper depositing of cash, and completing monthly bank reconciliations.

* Prepare and review monthly journal entries, including adjustments, and ensure that all income statement and balance sheet entries are completed on a timely basis.

* Review and process all invoices and check requests, ensuring that proper authorization is received for all payments made on behalf of Saint Francis de Sales Seminary. 

* Manage the invoicing and receivables processes for all seminary activities including invoice generation and the collection of accounts and notes receivables.

*Responsible for the coordination efforts with  payroll and human resources, to ensure proper flow and maintenance of employee data and biweekly payroll for employees.

* Coordinate the proper recording of contributions into the Raiser's Edge Database and ensure proper reconciliation with monthly financial reports.

* Coordinate the Board of Trustees Finance Committee Meetings; develop agendas, prepare and distribute information packets, record and distribute minutes, and maintain archival reports.  Keep committee members updated on any pertinent financial information/events.

* Ensure the proper tracking of all necessary information related to the Seminarian Financial Formula.

*Serve as benefits coordinator for seminarians.  Research and monitor cost effective insurance alternatives for seminarians.

* Serve as financial coordinator/liasion with outside educational institutions at which our seminarians are studying.

* Serve as staff financial representative for Board Finance Committee, Board Development Committee, Board of Trustees, fund raising event committees, and other ad-hoc committees.

*Ensure that financial records are maintained in compliance with accepted policies and procedures

*Other duties as assigned by the Rector.

Print Shop Services-

* Work closely with the supervisor of Printing Services to ensure proper billing to internal and external customers.

             * Analyze operational trends and develop job costing formulas in order to maintain desired profit margins.

* Ensure proper cost and revenue recognition in the General Ledger.

* Monitor the timely collection of receivables.

*Work with the Print Shop supervisor and Communications Coordinator to develop and implement marketing plans.

* Ensure the timely processing of payroll documentation for the entire organization.

* Serve as liasion with Human Resources of the Archdiocese for both staff and seminarians.

 * Maintain relationships and accounts with outside vendors in regards to mail, copiers, and deliveries.



                           Bachelor’s degree in Accounting is required.

Five years of experience as an Accountant is required.

Not-for-profit accounting experience a plus.

Intermediate knowledge of MS Excel, other MS Office applications, Dynamics 365 is highly preferred.

Catholic in good standing preferred. 



Additional Information

Start Date
Job Category
Other - Saint Francis Seminary
Employment Type
Full Time
salaried exempt position. Benefit eligible first of the month following 30 days of employment. Participation in some evening meetings and evening or weekend events may be required.

To Apply

Send cover letter and resume to Susan Gorski, Director of Human Resources, via
Contact Name
Susan Gorski

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408