Office Assistant (part-time)
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Office Assistant (part-time)

  • Primary Function of This Position:  Provide administrative support to the School principal, teachers, staff, parents and students, including general clerical and receptionist work. Serve as an ambassador to the School, presenting a professional image while assisting St. Charles Parish and School in their mission.

 

  • Major Position Responsibilities:
    • Communicate effectively with current and prospective families, students, faculty and staff members and community organizations daily via telephone, face to face, email and other types of communication.
    • Work in collaboration with parents, students, teachers and staff. 
    • Greet all visitors and assist or refer them as appropriate. 
    • Create and modify documents using the Microsoft Office Suite and/or Google.    
    • Maintain and update school records, reports and files, electronic and/or hard copy, including student attendance records, DPI reports, School Directory, busing information.      
    • Process and distribute mail.
    • Maintain and distribute daily/weekly parent communication.
    • Support health room in administering medicine, basic first aid, and documentation. 
    • Assist with school drills and emergency plans.
    • Assist with substitute teacher needs.
    • Attend weekly staff meetings (as needed).
    • Lunch recess duty.
    • Other duties as assigned by administration.
       

Qualifications

Qualifications:

  • High school diploma or equivalent. 
  • Basic clerical and receptionist experience, including filing and computer experience.
  • Experience working in a parish or school, with health room experience, preferred. 

Knowledge:

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook and Publisher), as well as Google Calendar, Docs, Sheets, Forms, etc.
  • Some knowledge of record keeping, copier maintenance, phone functions and other basic office operations. 

Abilities and Skills:

  • Ability to multitask and prioritize. 
  • Act in a calm, responsive manner to student behavioral and busing problems, health issues and other student concerns. 
  • Maintain confidentiality with all parent and student information. 
  • Handle parent concerns in a professional, compassionate manner. 
  • Ability to make decisions with office, personnel and student needs.
  • Ability to interact with all personnel, parents and community members.     
  • Ability to troubleshoot issues with minor office equipment.

 
Working Environment:

  • Moderate activity, light lifting.
  • Ability to respond quickly to student needs, especially urgent matters.
     

Compensation

Type
Hourly
Notes
Competitive - hourly

Additional Information

Start Date
2024-09-09
Location
St. Charles - Hartland (M11)
Department
County
Waukesha
Job Category
Schools - Office/Clerical
Employment Type
Part Time
Notes

To Apply

Instructions
Email the Archdiocese's application, resume, and cover letter to Principal Garvey: dgarvey@stcharleshartland.org
Contact Name
Dan Garvey
Address
526 Renson Road
Hartland, WI 53029
Email
dgarvey@stcharleshartland.org
Phone
262-367-2040
Fax

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

 Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408