Job Responsibilities
Reception and Communication
- Receives and greets visitors, providing information in person or over the phone to parents, students, school personnel, or the public as appropriate.
- Screens correspondence and telephone calls for administrators and staff, routing calls and messages as necessary.
- Ensures all visitors are properly screened and signed in on the visitor log.
- Provides orientation and work direction to volunteer personnel, students, and others as assigned.
Secretarial
- Performs a variety of secretarial tasks, including typing, word processing, proofreading, filing, recording information, and distributing correspondence.
- Composes correspondence independently with general instruction, ensuring adherence to school and Archdiocesan policies.
- Maintains and updates multiple calendars, organizes appointments, and coordinates school visitations and facility use.
- Assists with planning school events and field trips; arranges travel for assigned personnel as required.
- Operates office equipment including copiers, two-way radios, computers, and software.
- Manages office and school supply orders, receives and distributes supplies, and maintains inventory records.
Registrar & Attendance Clerk
- Maintains digital and physical student records (e.g., attendance, transcripts, health records, emergency contacts) to comply with administrative requirements.
- Manages student enrollment, including requesting transcripts and updating information systems.
- Oversees transfer and withdrawal processes and responds to records requests from other institutions.
- Prepares cumulative folders for students and assists with report cards and progress reports.
- Maintains records of student attendance, tardiness, and early dismissals, ensuring documentation aligns with school policies.
Health and Safety
- Provides first aid and administers medication per established guidelines.
- Maintains accurate immunization records and submits required reports to state authorities.
- Participates in the school’s emergency and disaster response plan.
Finance and Accounts Receivable
- Receives and receipts over-the-counter payments.
- Assists with deposit preparation and other financial tasks as needed.
Administrative Support
- Assists the Principal with tasks such as preparing the Weekly Bulletin, drafting correspondence, and updating the school calendar.
- Coordinates admissions processes, including creating admission packets, explaining procedures to prospective parents, and scheduling tours.
- Collects and organizes data for census reporting and federal title funds applications.