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Parish Secretary / Communications Administrator

  1. Provide the receptionist services for the parish office.
  2. Coordinate, train and schedule volunteers in the parish office.
  3. Provide administrative support services to the Pastor & Director of Admin Services.
    1. Screen and distribute incoming mail.
    2. Prepare and transmit the weekly parish bulletin.
    3. Maintain a filing system.
    4. Monitor and purchase office supplies
    5. Schedule and update the parish weekly calendar
    6. Mail bulletins to shut-ins and other parishes.
    7. Mail parish check payments.
    8. Prepare and/or insert bulletin inserts.
    9. Schedule and post mass intentions (secure/process stipend payments).
    10. Record staff meeting minutes.
    11. Maintain parish records (e.g. recording of marriages, baptisms, funerals).
    12. Other duties as assigned.
  4. Manage creation, distribution, and maintenance of all print and electronic materials, including:
    1. Design and implement social media strategy to align with parish goals.
    2. Consistent and engaging postings and conversations on social media outlets, including Facebook and twitter, as appropriate
    3. Maintain and update the organizational website with event announcements, photos, newsletters, press releases, etc.  Cross reference with weekly bulletins.
    4. Event announcements, invitations, programs, signage, and other needed materials
    5. Marketing and fundraiser materials, as needed
    6. Help other staff members to ensure that all communications are accurate and consistent
    7. Brainstorm and envision ways to communicate best with parishioners and the community
    8. Assist in the preparation of the Annual Report for parishioners
    9. Assist with other projects as needed
  5. Collaborate across ministries on various communication projects.
  6. Manage email databases and utilize for email marketing.
  7. Establish & maintain the list and methods for press releases to various media outlets.
  8. Provide guidance on communication efforts for major events
  9. Understand the many means of communication, stay up to date on new avenues, and encourage their use.  Find appropriate training, when necessary, for staff.

Qualifications

  1. Exceptional oral and written communication skills and strong attention to detail.
  2. Demonstrated interpersonal skills and a willingness to serve with a positive attitude.
  3. Ability and comfort in leading projects, and those involved in the projects.
  4. Proven ability to work as part of a team.
  5. High level of initiative and perform duties with minimal direction and supervision.
  6. Have the basic knowledge of how a parish operates.
  7. Have the ability to maintain confidentiality in all matters.
  8. Have the ability to relate to a variety of persons.
  9. Ability to prioritize among competing goals to execute on deadlines.
  10. Articulate, polished, and professional demeanor with strong work ethic and initiative.
  11. Experience with social media outlets
  12. Savvy with Microsoft Office (Word, Excel, PowerPoint, Publisher), and others as needed.

Compensation

Type
Hourly
Notes
Commensurate with experience and qualifications

Additional Information

Start Date
2019-12-04
Location
St. Pius X - Wauwatosa (E23)
Department
County
Milwaukee
Job Category
Parishes - Administrative
Employment Type
Full Time
Notes

To Apply

Instructions
Send your resume, a completed Archdiocesan general employment application form (at right), and references to: Dean Weyer Dir, Administrative Services dweyer@stpiusparish.org
Contact Name
Dean Weyer
Address
2506 N. Wauwatosa Ave
Wauwatosa, WI 53213
Phone
(414) 453-3875 #16
Fax

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408