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Retreat Coordinator


Responsibilities can include the following duties.  The duties vary per program depending upon whether a person is serving as lead staff, facilitator or program support:

  • Program Scheduling:
    • Schedule retreats / programs with the school or parish contact person.
    • Schedule the space on Casa Romero’s calendar.
    • Confirm date and details with agency contact.
  • Program Facilitation:
    • Serve as the lead animator for a particular retreat/program.
  • Program Materials:
    • Ensure that each of your retreats has the necessary printed materials (i.e. brochures, participant handouts, facilitator manuals).
    • Make corrections/ additions / updates to the retreat outlines and related materials as the you and the Program Staff deem necessary.
    • Ensure that the appropriate facilitators and staff receive the corrections/updates.
  • Event Supplies / Food:
    • In coordination with the House Manager, ensure each of your programs have the necessary food for each scheduled event.
    • Ensure that programs have the necessary program supplies (check regularly that program boxes are stocked) for each scheduled event.
  • Program Set-up & Clean up
    • Set up for each scheduled program according to program needs
    • Pick up / clean up / return program supplies following each retreat
  • Evaluation System:
    • Oversee evaluations of your retreats/programs – provide forms, collect them, have them summarized, share with staff/ program team to access program outcomes and effectiveness
    • Plan and oversee an end-of-the-year evaluation meeting with your facilitation teams
    • Following each retreat hold an evaluation discussion with the facilitation team
    • Turn in program reports (list of participants, facilitators, date, theme, outcomes, anecdotes) to the Associate Director (for billing, record keeping and reporting to agencies/parishes)
  • Supervision of Program Facilitators:
    • Be aware of your programs’ volunteer and facilitation needs
    • In conjunction with other staff, identify program participants who show potential to become facilitators or volunteers.
    • In conjunction with other staff and the volunteer coordinator, offer a personal invitation to become a facilitator; inform volunteers about expectations and seek a commitment to serve at Casa Romero.
    • Follow up each programming event with a discussion with your program’s facilitators to evaluate how the event was experienced by the facilitators.
    • Provide facilitators with updated manuals as needed. 
    • Schedule regular planning & evaluation meetings with program teams
  • Program Promotion / Recruitment / Collaborations
    • Develop partnering relationships with the Middle Schools, High Schools and community centers that serve the Latino community, learning about their services and actively seeking out opportunities for collaboration
    • Maintain already established relationships


  • A commitment to the spirit and methods of Ss Ignatius of Loyola and Óscar Romero, and the broader Catholic tradition, or an interest in learning.   A heart for the needs of Milwaukee's Latino community.
  • Bachelor’s Degree, or working toward a degree.
  • Program management skills, especially experience in planning, organizing, and facilitating youth workshops and retreats (particularly for girls).
  • Strong written and verbal communication skills including conversational facility in Spanish.
  • Ability to work with a variety of people and shows a commitment to developing the skills and talents of teens and youth facilitators.
  • Be a self-starter who can work well in a team and independently.
  • A good rapport with young people, understanding their interests, etc.
  • Ability to communicate with parents in Spanish
  • Have creative, visionary mind, ready to integrate current youth issues and needs into the retreats and programs you manage
  • Knowledgeable and sensitive to different cultures and the experience of first and second generation Latino immigrant families.



Additional Information

Start Date
Job Category
Other - Catholic Organizations
Employment Type
Full Time

To Apply

Please submit a resume, cover letter and three references that we could contact. Applications are due January 11, 2019. Preferred start date is early February. Materials should be sent to: Michael Coffey, Executive Director Casa Romero Renewal Center 1501 S. Layton Blvd. Milwaukee WI 53215
Contact Name
Michael Coffey
1501 S. Layton Blvd
Milwaukee, WI 53215

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408