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School Receptionist

Title: School Receptionist
Status: Full Time, Hourly
Hours: 7:00 a.m.-3:30 p.m.; evenings and weekends as needed


Our History

Founded in faith, sponsored by Sisters. St. Joan Antida High School (SJA), sponsored by the Sisters of Charity of St. Joan Antida, was founded in 1954 and acts as a successful springboard for more than 4,000 young women. SJA provides a student-centered, college and career-ready education to young women in grades 9-12. We are a Catholic, values-based organization with an educational model focused on academic quality, personalized attention, and leadership development.


Our Mission

We engage. We embrace. We empower.

Simply, we are driven by a calling to serve young women seeking a spiritually enriching, supportive, and challenging educational experience that helps them find their voice and become leaders. It is our job to make sure that our students are well-prepared for a successful future that strengthens their relationship to their local and global communities. We know these young women can change the world.


This job would be a great fit if:

• You think of your work as a calling and not just a job.

• You hold space in your heart for the mission and values of SJA.

• You are invested in providing growth opportunities for young women.

• You come to work ready to have fun, laugh, and grow with a strong team.


Major Duties and Responsibilities

“First Impression" responsibilities:

  • Greet, professionally interact, and assist all visitors ensuring they have properly signed into the visitor logs.

  • Answer incoming calls, route calls, provide information, and take messages.

  • Ensure the front office and adjacent areas are maintained in an organized, attractive, and clean condition

Administrative responsibilities to support SJA students and families:

  • Maintain information regarding student absences, tardiness, and early release according to policy and procedure.
  • Assist in the Attendance process:
    • Maintain accurate records in PowerSchool
    • Process PowerSchool reports for student attendance
    • Compile data to send out to faculty/staff daily
    • Follow-up as needed with students and families regarding daily attendance
    • Follow-up with students and families as needed regarding submission of required forms.
    • Maintain up-to-date student information within school database.
    • Responsible for maintaining and updating the bell schedule.
    • Problem-solve any bus delays/issues with bus company and communicate with families regarding updates.
  • Communicate substitute coverage to teachers, as needed.
  • Assist with student withdrawal process.
  • Process transcript, education verification, and cumulative records requests.
  • Facilitate communication among the principal, students, parents, and staff using skills such as record-keeping, filing, note-taking, and word processing.
  • Prepare and assist in the distribution of materials needed by students and families such as
  • Chromebooks, textbooks, and other classroom supplies.
  • Coordinate van usage.
  • Assist students in locker assignments.
  • Assist students with health room needs.
  • Coordinate lost and found items.

Administrative responsibilities to support SJA faculty and staff:

  • Receive, sort, prepare, sign for, and distribute all incoming mail and packages.
  • Coordinate phone system ordering, changes, announcements, directory assistance, and orientation of new employees.
  • Create data files and run reports as needed using various Microsoft Office products,
  • Google, PowerSchool, and other software platforms.
  • Provide typing, word processing, spreadsheet, graphics, and database work.
  • Compose standard letters, memoranda, or reports independently or with little instruction in an accurate manner.
  • Assist with translation of documents from English into Spanish.
  • Maintain records and adhere to confidentiality policies.
  • Monitor and keep records for audit purposes.
  • Transmit and receive information and documents using a computer, mail, and the facsimile machine.
  • Prepare outgoing bulk and individual mailings, as needed (e.g. progress reports, report cards, enrollment mailings)
  • Maintain and inventory office supplies for the faculty and administration.
  • Perform copying and filing as needed.
  • Maintain postage machine.
  • Record and account for cash received in front office.
  • Monitor school building entrances and security cameras to ensure safety protocols are followed.
  • Ensure office equipment is operating effectively (e.g. copiers, telephones, fax machines) and communicate with outside contracted vendors to maintain such equipment.
  • Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
  • Perform other duties as needed.




  • Must be fluent in Spanish in both written and verbal communication.
  • Proficient in using Microsoft products and Google platforms.
  • Experience in managing electronic files within a database (e.g. PowerSchool).
  • Possess excellent customer service skills and the ability to effectively communicate with a diverse population.
  • Demonstrate personal characteristics of flexibility, high-stress tolerance, reliability, punctuality, dependability, and an ability to maintain confidentiality.
  • Demonstrate excellence in clerical skills, including accurate filing, proofreading, grammar, spelling, punctuation, arranging letter format, etc.
  • Experience in receptionist and multi-phone line administration preferred.
  • Be able to laugh and have fun.
  • High school graduate or equivalent.
  • Willingness to use own initiative.
  • Ability to establish cooperative working relationships with faculty and staff to enhance the completion of assigned tasks.
  • Ability to learn new ideas and skills for solving problems in a dynamic team environment.


For All Employees:

  • Support and commit to the mission and vision of SJA.
  • Contribute to discussions and ideas impacting the learning environment at SJA while maintaining professionalism and respect.
  • Collaborate and communicate in an appropriate, timely, professional manner.
  • Establish and model behaviors that promote high expectations for students, staff, and faculty.
  • Model the importance of lifelong learning through a commitment to ongoing professional development.
  • Develop, nurture, and maintain relationships that promote respect and success for all.
  • Know, serve, and live in accordance with the teachings of the Catholic faith.
  • Abide by all policies, procedures, and the employee handbook.
  • Demonstrate stewardship in the use of material and financial resources.
  • Perform other duties as assigned. 


Working Environment:

The employee is primarily responsible for attending the front desk for the entire workday except for scheduled breaks and lunch. The individual must be able to perform the following:

  • Experience constant interruptions with a positive attitude
  • Adhere to inflexible deadlines
  • Manage distraught and/or angry visitors, as needed while operating within the noise level for the high school environment, which can vary given the daily activity.
  • Ability to work some evenings and weekends as well as attend early morning meetings outside of regularly scheduled work hours.
  • Assist with other administrative duties in school operations as needed.
  • Must be able to tolerate noise.


Physical Demands:

  • Must have precise control of fingers and hand movements
  • Must be able to work at a computer monitor for prolonged periods of time
  • Must be able to crouch, crawl, bend, kneel, and lift/move objects such as files, boxes, etc.
  • Must be able to lift up to 25 lbs.
  • Must have correctable hearing and sight.
  • Must be able to work independently.
  • Must be able to work with all common office equipment.


$17-$18/hr Benefits: 401(k), 401(k) matching, Dental insurance, Health insurance, Life insurance, Paid time off, Vision insurance

Additional Information

Start Date
St. Joan Antida High School - Milwaukee (D52)
Job Category
Schools - Office/Clerical
Employment Type
Full Time
Full-time, 12- month non-exempt; Hourly

To Apply

Application Process: To apply for this position, please submit your resume and cover letter to Aracelly Bonilla, Director of Finance & Operations, at Applications will be reviewed on a rolling basis until the position is filled. St. Joan Antida High School is an equal opportunity employer and welcomes candidates from all backgrounds. We celebrate diversity and are committed to creating an inclusive and supportive work environment. Note: This job description is intended to convey essential information about the scope and requirements of the position. It is not intended to be an exhaustive list of qualifications, skills, responsibilities, or other job functions
Contact Name
Aracelly Bonilla
1341 North Cass Street
Milwaukee, WI 53202

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408