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Stewardship Associate

Primary Function of Stewardship Associate

In support of the Pastor/Parish Director and the Director of Administrative Services, the Stewardship Associate assists with various functions needed for the administration of the parish as related to Stewardship. Responsibilities include bookkeeping, maintaining parish census and revenue records, assisting with the preparation of parish payables and maintaining payables records.

Major Position Responsibilities and Regular Activities

Maintain parish revenue records

  1. Maintain parishioner census database for accurate recording and communication
  2. Oversee the weekly opening of parishioner contribution envelopes and content verification
  3. Prepare deposit of all parish revenues weekly
  4. Assure that all parish revenues are accurately counted and allocated to proper accounts weekly
  5. Maintain, record and reconcile all parishioner contributions weekly, including electronic contribution initiation and transmission (i.e. ACH and WeShare)
  6. Prepare and distribute year end parishioner contribution statements
  7. Maintain non-parishioner giving information files

Prepare parish payables and maintain payables records

  1. Ensure proper documentation accompanies all payment requests
  2. Enter invoices and payment requests in computer for payment
  3. Prepare checks for payments due
  4. File and maintain accounts payable reports and documentation of payments

Administration

  1. Prepare letters, statements, manuals and other communications as needed for the Director of Administrative Services or Finance Committee
  2. Prepare invoices for participants in GIFT, record payments received, create statements prior to each GIFT session and work with Directors of Religious Education in regard to past due balances
  3. Enter Paper/Printing and Postage charges into spreadsheets for all groups as recorded on appropriate logs in office for proper expense account allocation
  4. Provide assistance to other parish office staff, including answering phones, attending to walk-ins and covering basic duties when necessary
  5. Guided by the rules and regulations as contained in the local policies or as prescribed in other official ways, as well as the policies and regulations of the Archdiocese of Milwaukee Office of Parish Finances.

Qualifications

Education

  • Possesses a High School diploma or equivalent; associates degree in accounting preferred

Experience

  • Has two-years basic bookkeeping experience.

Skills, Knowledge, and/or Abilities

  • Has computer skills with an understanding of Windows, Microsoft Word, Microsoft Excel, Microsoft Publisher, OneNote and church management databases preferred (ParishSOFT, CMS, PDS, ACS, etc.)
  • Has a basic understanding of the mission of the parish, and Parish Staff positions
  • Demonstrates competencies in operating a variety of office equipment
  • Exhibits good written and oral communication
  • Possesses good organizational and time management skills, is detail oriented
  • Works independently, though cooperatively with Staff and volunteers
  • Utilizes a pastoral approach when dealing with people
  • Maintains openness to ongoing skills and formation training
  • Working Environment
  • Must understand the sensitive and public profile nature of the work of the church. Should adhere to the highest standards of good practices and confidentiality. Must be proactive in support of the church's mission statement, goals, policies and programs. Flexibility in work schedule and work styles is expected given the nature of a family centric parish.

Compensation

Type
Hourly
Notes

Additional Information

Start Date
2019-09-03
Location
Our Lady of Lourdes - Milwaukee (G18)
Department
County
Milwaukee
Job Category
Parishes - Office/Clerical
Employment Type
Part Time
Notes
Part Time 10-12 hrs/week, non-exempt position. Some flexibility in hours worked.

To Apply

Instructions
Please see the parish website at http://www.ololmke.org/employment/ for a complete job description and to apply.
Contact Name
Our Lady of Lourdes
Address
3722 S. 58th Street
Milwaukee, WI 53220
Phone
4145454316
Fax

Download an application:

General Application
Application for Teachers and Principals

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
PO Box 070912
Milwaukee, WI 53207-0912

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408