This is a Part-Time, Non-Exempt, Hourly position (20-25 hours per week).

The Accounting Assistant assures maintenance of financial bookkeeping system for the parish and school. Specifically, the Accounting Assistant is responsible for computing, classifying and recording financial transitions that are accurate and in compliance with Archdiocesan guidelines. Specific responsibilities include accounts payable, accounts receivable, contributions, monthly reports, and assisting with budgeting process for the parish and school.

Knowledge, Skills, & Abilities:

K: Knowledge

1. Associate’s degree in Accounting or its equivalent required.
2. Two years previous bookkeeping/accounting experience preferred.
3. Parish and/or school office experience of at least two years preferred.
4. Working knowledge in MS Office products and QuickBooks.

S: Skills

1. Professional working attitude and collaborative approach.
2. Strong verbal communications skills.

A: Abilities

1. Attention to detail.
2. Ability to multitask, prioritize, and organize.
3. Ability to maintain confidentiality.
4. Active participant in the work of the Catholic Church, preferred.
5. Completion of the Safe Environment training and passing the background check are required.

 Duties and Responsibilities

Bookkeeping:

• Operates computer accounting software to record, store and analyze.
• Maintains an accurate filing, payment schedule, recordkeeping, and reporting system for financial matters.
  • Obtains and records pledges made during the annual stewardship drive.
  • Process weekly deposits and makes related journal entries.
  • Full cycle of accounts payable from entering invoices to issuing checks for payment.
• Ensures accuracy by verifying entries, mathematical accuracy and respective chart of account.
• Obtains proper authorization for expenditures in all operating accounts.
• Provides bank statements to Accountant for bank reconciliation on a regular basis.
• Ensure internal controls are consistent with Archdiocesan policies.

Reporting and Budget:

• Updates parish database to reflect contributions, contributors, special funds, restricted accounts, etc.
• Provides statements on a regular basis and when requested by parishioners.
• Assists in maintaining and updating written procedures (standard operating procedures) in the areas of cash processing, accounts payable, etc.

Other:

• Coordinates volunteers for money counting and record keeping.  This may include recruiting, training, supporting and overseeing the work of volunteers for these tasks.
• Maintains orderly files and a clean, organized office space.
• Maintains confidentiality of financial information.
• Attends Archdiocesan sponsored training/workshops.
• Other duties as assigned.

ADA Physical Requirements:

• The employee is regularly required to sit, stand, walk, talk and hear.
• The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.
• Close vision required for paperwork and computer.
• Able to utilize computer keyboard, monitor, and telephone.
• This role functions in an office environment and uses standard office equipment.
• Ability to lift 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Judgment Exercised/Decisions Made:

Employee is expected to take initiative and make decisions based on the mission and vision of parish and/or school and direction from the DAS and/or Pastor. 

Send cover letter and resume to Celeste Stick at [email protected]