Corpus Christi Parish School – Waukesha, Wisconsin

Corpus Christi Parish School is seeking a welcoming, organized, and detail-oriented Administrative Assistant – Business & Admissions Office to support the daily operations of our school community. This is more than an administrative support position—it is an opportunity to build meaningful relationships, provide exceptional service to families and visitors, support the important work of our school leaders, and make a lasting impact on the students and families we serve.

Working closely with the Business Manager and Director of Admissions and Marketing, the Administrative Assistant – Business & Admissions Office plays an essential role in supporting the business, financial, admissions, and communication operations of Corpus Christi Parish School. This position serves as a welcoming resource for families, staff, parish members, vendors, and visitors while helping ensure the smooth and effective operation of the school.

Primary Responsibilities

• Provide administrative support to the Business Manager and the Director of Admissions and Marketing to support the school's daily operations.
• Serve as a welcoming and professional point of contact for families, students, staff, parish members, vendors, and visitors.
• Assist with tuition management, financial transactions, accounts payable, payroll support, and maintaining accurate business records.
• Maintain confidential student, employee, and financial records with accuracy and professionalism.
• Support enrollment, registration, tuition assistance, admissions, marketing initiatives, and special events.
• Prepare correspondence, reports, spreadsheets, and other administrative documents.
• Coordinate school communications, including the weekly newsletter and website updates.
• Collaborate with school administration, faculty, parish staff, and volunteers to advance the mission of Corpus Christi Parish School.

Qualifications

The ideal candidate is a dependable, organized, and service-oriented professional who enjoys working with people and contributing to a mission-driven environment.

Qualified candidates will possess:

• A commitment to supporting the mission and values of Catholic education.
• A high school diploma or equivalent required; an associate degree in business administration, accounting, office administration, or a related field is preferred.
• Administrative office experience; experience in a school, parish, nonprofit, or business office setting is preferred.
• Strong communication, organizational, and problem-solving skills with excellent attention to detail.
• The ability to manage multiple priorities, maintain confidentiality, and work collaboratively as part of a team.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Experience with bookkeeping, tuition management, payroll support, or accounting software is preferred.

Why Corpus Christi Parish School?

Corpus Christi Parish School serves students in K3 through Grade 8 and is committed to nurturing students in the Catholic faith, providing a strong academic foundation, and forming compassionate and faithful servant leaders who use their gifts to build God's Kingdom. Our welcoming community values collaboration, innovation, and strong partnerships with families, parishioners, and one another.

If you are inspired by the opportunity to support a thriving Catholic school community, build meaningful relationships, and contribute to the mission of Catholic education, we encourage you to apply.

Compensation: $18.00–$23.50 per hour, commensurate with experience and qualifications.

To apply, please submit a letter of interest, resume, and references to Mary Jo Bartelt: [email protected]