Administrative Assistant (Formation) - St. Paul Catholic Church, Waukesha, WI

The RE Administrative Assistant is a part-time position, Monday through Friday, for
approximately 20 hours per week. Days and hours may vary based on workload and
Faith Formation schedules. This position is based in the parish office.

The role provides administrative support to the child and family minister and the youth
minister. Primary Responsibilities include but are not limited to:

Registration and Family Accounts
 Track program registrations while keeping registration records current.
 Assist the Business Manager with distributing statements to families with
outstanding balances.

Record Keeping and Reporting
 Create sacramental certificates and record sacraments in parish record books.
 Monitor attendance and assist with related reporting.
 Help collect Safeguarding information for submission to the parish Safe
Environment Coordinator.
 Assist with other record-keeping and administrative tasks as needed.

Communications and Outreach
 Create graphics for media releases, social media efforts that encourage
engagement and involvement as it relates to Child & Family and You Ministry.
 Email Safe Environment lessons to families when a child is absent.
 Design ministry bulletin boards near the gathering space, changing displays
every few months based upon what is happening in Youth Ministry. Ie.
Confirmation students, First Communicants, mission trips, retreats and related
programs.
 Create the Mission Trip Shareholders spreadsheet, prepare thank-you notes, and
assist with mail merges, labels, and related communications.
Faith Formation Materials and Procedures
 Assist with developing standard operating procedures for each ministry.
 Create and maintain daily priority lists for each department.
 Support Directors by preparing and distributing new curriculum materials to
classrooms.

Cross Training
 Crosstrain on bulletin, software platforms, and fill in temp work while a staff
member is out of vacation or out sick
 Serves as a departmental floating staff for additional team support.
 As needs change or opportunities arise, additional training responsibilities may be required. 

To apply, please send resume and letter of interest to: [email protected]