Alumni Relations & Grade-School Engagement Coordinator - Dominican High School, Whitefish Bay, WI

Position Summary
The Alumni Relations & Grade-School Engagement Coordinator plays an important role in strengthening Dominican High School’s relationships with its alumni and building connections with the next generation Knights.

This position is responsible for developing meaningful opportunities for alumni to remain connected to Dominican while establishing relationships with elementary schools, students in grades K–6, and their families. Through alumni programming, special events, school partnerships, and engaging experiences on and off campus, the Coordinator will help foster a strong sense of community among 
Dominican alumni and introduce younger students and their families to the opportunities, values, and experiences that define a Dominican education.

The position supports the mission of Dominican by cultivating lifelong relationships with alumni and creating early, positive connections with prospective students and families.

The position is full-time, with approximately 20 hours per week dedicated to Advancement and 20 hours per week dedicated to Admissions. Responsibilities and scheduling will be coordinated between the two departments to accommodate seasonal priorities and event demands.

Alumni Relations & Advancement
Alumni Engagement & Programming
•  Develop and implement opportunities for alumni to remain connected to Dominican High School and engage with the school community.
•  Coordinate alumni reunions by working with reunion chairs to assist with planning, manage invitations and communications, track RSVPs, attend reunions, and complete post-event follow-up.
•  Plan and coordinate the annual All-School Reunion Night and Senior Dinner in collaboration with the Events Manager, including event logistics and catering coordination.
•  Direct and coordinate the annual Alumni Career Day, connecting current Dominican students with alumni who can share career experiences, professional insights, and industry knowledge.
•  Coordinate the annual Young Alumni Auction Benefit Party in collaboration with the Events Manager.

•  Research alumni accomplishments, gather class updates, and write alumni profiles, news, and feature articles for Dominican publications, including the summer and fall magazines.

Alumni Database & Communications
•  Maintain and expand alumni records using Blackbaud Raiser’s Edge, ensuring contact information, professional updates, and alumni profiles are accurate and current.
•  Collaborate with the Communications Manager to develop alumni updates and content for Dominican publications, monthly e-newsletters, and social media.
•  Identify alumni engagement opportunities and gather information about alumni who may be prospective major-gift donors.
•  Keep Alumni portion of the Dominican website updated with current information by providing it to the Communications Manager.

Advancement Events & Fundraising Support
•  Assist with the planning and execution of Advancement events and fundraising initiatives, including the annual auction, golf outing, KnightWalk, and phone-a-thon when applicable.
•  Collaborate with the Events Manager and other Advancement colleagues to support event logistics, volunteer coordination, communications, and follow-up as needed.
•  Participate in school-centered activities that concern the student body and create a sense of community at Dominican.

Grade-School Engagement & Admissions Outreach
Grade-School Partnerships & Community Outreach
•  Build and maintain relationships with elementary-school principals, teachers, counselors, coaches, activity directors, and other school contacts to identify opportunities for Dominican to engage younger students and support their school communities.
•  Develop and maintain a calendar of grade-school outreach opportunities that align with Dominican’s academic, athletic, artistic, and extracurricular offerings.
•  Coordinate Dominican student, faculty, and coach participation in existing grade-school activities, including theater productions, academic programs and competitions, athletic events, band concerts, student performances, and holiday celebrations.

•  Arrange additional age-appropriate outreach experiences, such as classroom visits, games, arts activities, demonstrations, and other opportunities that introduce younger students to Dominican.

Future Knight Experiences & Events
•  Develop and coordinate opportunities for elementary-school students to visit the Dominican campus and experience the school community.
•  Promote and connect younger students with existing Dominican programs, including summer camps, theater productions, athletic events and clinics, and academic activities.
•  Develop new engagement opportunities, such as Discovery Days, tournaments, STEM activities, arts experiences, and other programs that introduce students to Dominican’s educational and 
extracurricular offerings.
•  Work with Dominican faculty, coaches, students, and staff to coordinate volunteers and create recurring opportunities for elementary-school students and their families to interact with 
Dominican throughout the school year.
•  Identify opportunities to participate in grade-school events and activities that strengthen Dominican’s visibility and relationships within its feeder-school communities.
•  Keep Future Knights section of the Dominican website updated with current information by providing it to the Communications Manager.

Outreach Tracking & Collaboration
•  Maintain records of participating schools, outreach activities, student participation, and engagement opportunities to help evaluate outreach efforts and guide future planning.
•  Follow up with grade-school contacts, maintain ongoing communication, and identify opportunities to deepen school partnerships.
•  Share regular updates with the Director of Admissions regarding outreach activities, participation, emerging opportunities, and potential areas for growth.
•  Coordinate with the Admissions team to ensure grade-school outreach complements the existing recruitment and enrollment program.
•  Support a welcoming and positive introduction to Dominican for younger students and their families, helping establish familiarity with the school well before the high-school decision-making process.

Qualifications
•  Commitment and passion for the Dominican High School mission.
•  Excellent communication skills, both verbal and written.
•  Willingness and ability to be a relationship leader – a person who proactively reaches out to stakeholders and builds positive     relationships every day.
•  Ability to work and collaborate as part of a team.
•  Strong writing, editing, and proofreading skills.
•  Basic Excel and database entry skills.
•  Ability to prioritize, organize, and manage details with flexibility.
•  Knowledge of Dominican High School community is a plus.

Education and Experience:
Bachelor’s Degree from an accredited institution.
Experience in fundraising, donor stewardship and event planning is desirable.
Reports to:
Director of Advancement & Director of Admissions
Classification:
Full-time, Non-Exempt, Some weekend and evening hours required 40 hours per week, Annual Salary $50,000.
Updated:
October 2026