Job Summary:

The Director of Administrative Services serves as a staff resource in support of the pastor/administrator, fulfilling parish administrative needs in financial management, record keeping, H.R. responsibilities, and payroll.

Knowledge, Skills, & Abilities:

K: Knowledge

1. Associate degree in accounting or its equivalent required.
2. Work experience in business administration, accounting, or finance preferred.
3. Working knowledge in MS Office products and QuickBooks, or similar accounting software.
4. Must have a valid driver’s license for the State of Wisconsin.
5. Practicing Catholic preferred.

S: Skills

1. Professional working attitude and collaborative approach.
2. Strong verbal and written communications skills.
3. Strong organizational skills.

A: Abilities

1. Ability to multitask and prioritize.
2. Ability to make decisions, attentive to details, and troubleshoot.
3. Ability to maintain confidentiality.

Duties and Responsibilities:

Managerial Responsibilities

• Assists Pastor/Administrator with his managerial duties, as needed.
• Attends staff meetings and other meetings at the request of the Pastor/Parish Administrator.
• Acts as a resource (not member) for Finance Council.
• Participate with the Business Administrators Archdiocese of Milwaukee (BAAM) professional group.
• Supervises Administrative Assistant.

Financial Responsibilities

• Meets once a week with the Pastor/Administrator to inform him of the financial health of the parish, potential areas of concern, and other financial matters as needed or requested.
• Maintains an accurate filing, recordkeeping, and reporting system for all parish financial matters.
• Prepares monthly, quarterly, and year-end reports for the Pastor/Administrator, the parish, Archdiocese, and auditors.
• Administers a cash flow management system with purchasing and payment schedules clearly defined.
• Prepares, administers, and reviews/monitors the budget in collaboration with the Pastor, the Finance Council, and other committees.
• Monitors the collection, counting, recording, depositing, and reconciling of parish and school revenue from all sources. Monitors all expenditures for the parish and school.
• Parish contact with financial institutions and the Archdiocese’s office of Finances, Human Resources and Stewardship.
• Ensure internal controls are consistent with Archdiocesan policies.

Human Resources Responsibilities

• Meets once a week with the pastor to inform him of all HR-related matters at the parish and school that they are aware of or anticipate.
• Assists the Pastor/Administrator in the Development and communication of policies and procedures
• Administers salary and benefit policies as directed by the Pastor/Administrator.
• Ensure employees are paid on the established pay schedule and in accordance with State and Federal laws.
• Develops, documents, and administrates staff recruiting process that meets the needs of ministry area leaders and ensures compliance with all state and federal laws.
• Supports ministry areas in the development of training and annual performance appraisals/development plans as directed by the Pastor/Administrator.
• Maintain all employee records to ensure compliance with all state and federal employment laws.

Communications

• Greets and assists parishioners/parents/students/guests when Administrative Assistant is not present. 

Other:

Open communication with the Pastor/Administrator

Other administrative duties as assigned by the Pastor/Administrator

ADA Physical Requirements:

• The employee is regularly required to sit, stand, walk, talk and hear.
• The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.
• Close vision required for paperwork and computer.
• Able to utilize computer keyboard, monitor, and telephone.
• This role functions in an office environment and uses standard office equipment.
• Ability to lift 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please send resume and application to Fr. Carlos Londono at [email protected].