Position Summary: 

The Director of the Extended Care School Program is responsible for the leadership, management, and daily operation of before and after-school care services. This role ensures a safe, enriching, and developmentally appropriate environment for students while maintaining strong communication with families, staff, and school leadership. The Director oversees program planning, staff supervision, compliance with licensing regulations, and budget management to support the overall success of the program.

Key Responsibilities:
Program Leadership & Operations:
● Design, implement, and evaluate extended care programming that supports the school’s mission and meets the needs of enrolled students.
● Support the philosophy and mission of Mother of Good Counsel School, act as a positive role model and ambassador for the entire community of children, parents and staff.
● Understand licensing requirements and ensure program development meets a high level of care, safety, and opportunity of growth for each child.
● Develop daily schedules, activities, and enrichment opportunities that are age-appropriate, inclusive, and engaging.
● Ensure a safe and positive environment that fosters student development and well-being.
● Supervise the planning and implementation of the center’s program. This includes adequate play materials that challenge the children in age-appropriate play for social, physical and emotional growth and development with an emphasis on the child’s positive self-concept.
● Conduct monthly staff meetings to ensure licensing compliance, program development, parent/guardian/ child concerns are addressed, and share information related to continuing education.
● Gather documentation and submit data for snack count at the beginning of each month to the Department of Public Instruction - Nutrition site.
● Inventory and purchase items for snack, paper and storage products, fi rst aid needs, and cleaning and activity supplies for ECP; Inventory and launder cot bedding, towels, washcloths, blankets and back up clothing.

Supervision:
● Recruit, train, supervise, and evaluate program staff, including assistants, lead teachers, and volunteers.
● Create and maintain a positive team culture with strong communication and accountability.
● Schedule staff, ensuring an appropriate adult-to-student ratio at all times.
● Keep an accurate record of employee hours and have all the timesheets made available to the Principal for review and authorization to be paid. Provide timesheets to the Business Manager (at the parish) in a timely manner in order to be processed for payroll.
● Plan and conduct new employee orientation with training of duties and responsibilities.
● Ensure all employee paperwork regarding health forms (medical and leave notices), along with education are met and on file, employee licensing requirements (fingerprinting, continuing education, abusive head trauma training, AED/CPR training, mandatory reporter training) are met.
● Ensure all employees fill out an Archdiocese Application in addition to completing Safe Environment training. Documents will be kept on file with the Business Manager.
● Conduct annual performance evaluations of all staff members

Family & School Communication:
● Serve as the primary point of contact for parents regarding program enrollment, policies, and student matters.
● Maintain good relations and communication with parents and or guardians.
● Coordinate with school administration and faculty to ensure alignment with school-wide initiatives and events.
● Address and resolve parent concerns in a timely and professional manner.
● Ensure complete documentation of concerns with a child, parent/guardian, and report to the Principal as needed.
● Plan a monthly calendar of events and post regular communication to parents through the Parent Information Board, school “Kidmail” or program newsletter as needed.
● Attend all monthly staff meetings at the Parish.

Administrative & Financial Oversight:
● Ensure compliance with all YoungStar and DCF licensing requirements. Director will consult with the Compliance Administrator.
● Complete Child Care Immunization Assessments annually. Maintain and secure all necessary forms for children in care; health forms, immunization records, emergency contact information, physician forms, and field trip permission slips.
● Ensure the complete documentation of the Medical & Incident Logs, recording all medical/injury events to the appropriate log, along with completing Fire/Tornado Drill forms and tri-annual carbon monoxide testing.
● Manage program enrollment, attendance tracking, and registration systems.
● Oversee program budget, including billing, payroll coordination, and purchasing of supplies.
● Ensure compliance with all licensing, health, and safety regulations, including recordkeeping and reporting requirements.
● Process all necessary paperwork to the Parish Business Manager for vendor payment. any unusual expenditures will need to be authorized by the Principal prior to purchase.
● Oversee sign-in/sign-out sheets for children’s hours of care, ensure correct billing of hours to parents and completed weekly, collect fees, manage A/R. Director will also communicate to parents when they have a delinquency, and work out what the terms of the delinquency resolution is.
● Plan and post a healthy daily snack calendar, oversee preparations by staff

Qualifications:
● Must be at least 21 years of age.
● Preferably have a college degree in education
● Have at least 2 years of experience as a child care teacher or center director in a group child care center or other approved setting.
● Listed on the Wisconsin Registry as Level 12, but at least a minimum, have completed high school or its equivalent as determined by the Department of Public Instruction.
● Have current CPR/AED training
● Have completed abusive head trauma training.
● Have completed Safe Environment training through the Archdiocese and Fingerprinting through Fild Print
● Must be willing to complete 15 hours of continuing education annually
● Have a license to serve 51 or more MGC children in a group child care setting
● Have completed one of the preservice training requirements: Eight credits in early childhood education. Up to 2 courses in the Registry Administrative Credentials series may be used to meet the early childhood requirement if taken prior to the beginning to work as a center director.
● Have additional training within 3 years of assuming the position of Registry Administrator Credential.

Skills and Competencies:
● Strong organizational and leadership abilities.
● Excellent interpersonal and communication skills with children, families, and staff.
● Knowledge of child development, behavioral guidance, and program management.
● Proficiency with basic budgeting, scheduling software, and recordkeeping.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

How to apply: Please send your resume to Michelle Hagen    [email protected]