Parish Administrative Assistant - St. James, Menomonee Falls, WI

St James Parish, Menomonee Falls has an immediate opening for Parish Administrative Assistant.  The Parish Administrative Assistant provides clerical and administrative support to the pastoral staff and parish.  This is a full-time, 12-month, nonexempt position with generous benefits. and a work schedule of 32-40 hours per week. 

ST. JAMES CATHOLIC CHURCH 

MENOMONEE FALLS, WISCONSIN

Parish Administrative Assistant

The Parish Administrative Assistant provides clerical and administrative support to the pastoral staff and parish. This position reports to and is supervised by the Director of Administrative Services. It is a full-time, 12-month, non-exempt position with benefits, with a work schedule of 32–40 hours per week.

                        MAJOR POSITION RESPONSIBILITIES

1. Prepare the weekly parish bulletin and submit it to the publishing company.
2. Prepare certificates and required paperwork for baptisms and weddings.
3. Accurately record baptisms, weddings, and deaths in the parish sacramental register.
4. Schedule Mass intentions.
5. Prepare weekly communications for the pastoral staff regarding weekend activities and pulpit announcements.
6. Prepare orders of worship for liturgical services.
7. Prepare and maintain the parish calendar for committees, ministries, and group activities.
8. Assist with weekly data entry.
9. Provide clerical support to pastoral staff members as needed.
10. Perform other duties assigned or delegated by the Director of Administrative Services.
11. Perform other duties assigned by the Pastor.

                        SKILLS, KNOWLEDGE AND/OR ABILITIES

1. Demonstrate initiative and strong interpersonal, organizational, and written and verbal communication skills.
2. Work collaboratively in a team environment.
3. Manage time effectively and meet deadlines.
4. Demonstrate proficiency in Microsoft Office and parish software programs.
5. Demonstrate familiarity with technology, social media, and other communication tools.
6. Attend weekly staff meetings.
7. Maintain confidentiality in all areas of responsibility at all times.

                  EDUCATION, TRAINING AND/OR EXPERIENCE

      1. High school diploma or equivalent.

      2. Maintain proficiency in parish software programs through training                         sessions, classes, or workshops.

      3. Previous office experience preferred.

                 WORKING ENVIRONMENT

      1. Must complete and be registered in the Archdiocese of Milwaukee’s                   “Safeguarding All God’s Family” program.

      2. All personnel must undergo an initial background check and recurring                  background checks every five years.

We invite interested candidates to submit a resume with a cover Letter detailing their experience and qualifications by mail or email to:

Terri Weber, Director of Administrative Services

St. James Catholic Church 

W220N6588 Town Line Road

Menomonee Falls, WI 53051

email: [email protected]