Summary

School Description: Catholic Memorial High School, grades 9-12, is a regional, Catholic High School of the Archdiocese of Milwaukee. Located in Waukesha, Wisconsin. CMH serves approximately 620 students from Waukesha County, and the surrounding areas. Our mission is to educate students as individuals, intellectually and spiritually. We guide students to work to their highest, God-given potential. We prepare them for post-secondary education and to become leaders who serve the Church and the world.  

Position Description: The Special Events Coordinator will report to the Vice President of Advancement and Operations and be responsible for the coordination of special events designed to engage, cultivate, solicit and steward CMH donors, current parents, prospective parents, volunteers and other stakeholders. This position will work approximately 20 hours per week with flexibility or more or less per week as needed within the events schedule. This position is off July and August, working from September – June each year.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

1. Responsible for the planning and execution of CMH’s signature fundraising events including the annual Crusader Auction, Golf Outing, biennial Athletic Hall of Fame, and Celebrating Lives of Service Mass.
   1. Creates and manages event work plans to achieve financial, attendance, and experiential goals. Oversees compliance with all necessary regulations.
   2. Adheres to all event budgets.
   3. Coordinates a systematic process of identifying, recruiting and supporting the event leadership including chair(s) and committee heads, and other volunteers.
   4. Orients new volunteers and ensures progress through regular meetings/contact with volunteers.
   5. Coordinates the promotional activities in collaboration with marketing and communication colleagues, including print and web articles, solicitations, and publications including invitations, catalogs, etc.
   6. Coordinates item acquisition and donation tracking for silent auction needs.
   7. Responsible for event set-up, day-of activities and cleanup and coordinates necessary participation of other CMH staff and departments.
   8. Ensures proper stewardship of all volunteers and contributors.
   9. Evaluates and reports outcomes and processes for continuous improvement.
   10. Communicates event strategy, plan execution, prospective donor lists, obstacles and successes, and updated tracking data to Vice President of Advancement and Operations on biweekly basis.
2. Negotiates and secures contracts with vendors hired for CMH events, securing proper approvals and signatures from management.
3. Partners with ancillary groups (Parent’s Club, Booster Club, Friends of the Arts, etc.) affiliated with CMH to assist in the planning of events.
4. Contributes to and supports overall Development and Advancement plans.
5. Role models the mission, vision and values of CMH.
6. Other duties as assigned.

QUALIFICATIONS

1. Bachelor’s degree and at least 3 years of professional experience in event planning, marketing, fundraising, or similar discipline. Proven experience in all aspects of planning and execution of large-scale fundraisers/gala.
2. Proficiency in Microsoft Word, Excel and PowerPoint required.
3. Strong organizational skills.
4. Proficiency in Raiser’s Edge or equivalent fundraising application a strong plus.
5. Event software experience required; proficiency in Greater Giving software a strong plus.
6. Occasional evening and weekend work required.
7. Proper completion of Safeguarding God’s Children certification from the Archdioceses of Milwaukee, or willing to obtain certification prior to start date.
8. Bilingual abilities are a plus.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Department: Advancement

Compensation Type: Non-Exempt, Part-time

State Date: ASAP

Location: Catholic Memorial High School - Waukesha (M50)

To apply, please send a letter or interest, resume and references to:

Human Resources

[email protected]

601 E. College Ave.

Waukesha, WI 53186

262-542-7101