Major Position Responsibilities and Regular Activities Include:

16. Office Management
    • Complete general administration duties in accordance with established procedures
    • Maintain parish computer and written records, reports, and documents
    • Complete records and certificates, as needed, for Baptisms, Marriages, Sacraments celebrated through the RCIA & RCIC, First Communions, Confirmations & deaths
    • Assist in the coordination of funeral arrangements as necessary
    • Develop parish calendar with staff and parish leaders
    • Assign Pre Marital Inventory survey couples in collaboration with the Pastor
    • Maintains records of registration and attendance in Parish Database, including accepting and recording tuition fees
    • Orders and maintains an inventory of supplies, as needed, for the Formation programs, and for related and/or designated programs.
    • Produces communications and promotional materials as needed
    • Prints program materials for Christian Formation programs; includes preparing charge sheets as appropriate
    • Prepares large mailings for Christian Formation programs; to include preparation of mailing material, posting of mail pieces, organizing mail pieces appropriate to type of mailing, and taking mailing to post office; includes preparing charge sheets as appropriate
    • Assist the wellness ministries as requested
    • Assist with the Human Concerns' ministries as requested
    • Assist with the St. Vincent De Paul ministries as needed
    • Recruit, train and schedule office volunteers as appropriate to maintain coverage.
16. Communications
    • Receive mail on a daily basis and distribute to appropriate mail boxes
    • Print order of worship and bulletin inserts for parish ministries and organizations
    • Assist with preparation of mailings for parish ministries and organizations
16. Reception of Parishioners and Parish Office Visitors
    • Greet and offer assistance to Parishioners, Staff, and visitors to the Parish in a friendly, welcoming manner
    • Warmly answer the telephone, taking messages, or transferring calls to the appropriate Staff member or voice mailbox
    • Recognize the need for confidentiality in the ongoing Pastoral care work of the Parish
16. Christian Formation
    • Assists Faith Formation Team Members with Formation program as needed, and/or as reasonably requested
      • Assists with GIFT as needed, including catechist gatherings
      • Provides support for Sacramental preparation
      • Provides support for retreat ministry
      • Assists with social and service opportunities
      • Helps set up parish Hall and/or classrooms as requested, and cleans up following meetings as needed
      • ssists with special events, parent programs, initial welcome/orientation sessions, and selected fellowships (This may require evening and weekend hours.)
16. Other Duties
    • Attends appropriate staff, committee and Archdiocesan meetings as warranted.
    • Maintain a detailed job manual and volunteer reference manual
    • Work compatibly with other staff by information sharing