ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Budgeting and Financial Planning:

• Preparation of the annual organizational budgets by coordinating the views of administrators and faculty in translating the educational needs into a composite financial plan (budget)

• Maintain surveillance through systematic controls to analyze and interpret performance, identify variances and initiate remedial action to eliminate negative performance

• Schedule meetings and co-staff the Investment Committee and Finance Committee of the Board

• Recommend and participate in determining financial policies while acting as an assistant to the Treasurer of the Board of Directors

• Develop short-term and long term financial plans 

2. Accounting and Recording:

• Establish and supervise the accounting systems necessary to provide school officials, administrators and staff with accurate financial facts as the basis for formulating policies and decisions.

• Provide the proper safeguards for the custody of funds and make possible complete and revealing reports for the President, Principal and Board of Directors as required

• Inform individuals and departments monthly budget status

• Perform advanced and specified accounting assignments usually of a highly involved and confidential nature

• Responsible for student billing statements and trace alleged errors and process adjustments and required correspondence

• Prepare all Dept. of Financial Institutions filings

• Direct and supervise the Director of Accounting and HR Manager  

• Initiate process for dismissal of students in financial arrears with the President and Principal

• Responsible for the annual school choice Fiscal practices audit report

• Develops Financial Aid budget and works with Director of Admissions, awarding financial aid to families

3. Purchasing and Supply Management:

• Responsible for establishing guidelines (utilize good purchasing principles and procedures) for all purchases including equipment and supplies

• Responsible for inventory control

4. School Public Relations:

• Provide the President and other staff members with facts that help them in their relations with the public  

• Interpret the business area of the educational programs to the public and staff, i.e. student registration and tuition payment plans, financial aid options, etc.

5. Personnel Management:

• Help secure personnel for the Business Office

• Act as administrator of Board approved employee benefit offerings

• Assist the President with personnel policy matters, i.e. analysis and interpretation of personnel policies for all employees

• Provide backup for all Business Office Personnel

6. Operation and Maintenance of Plant:

• Responsible for updating and maintaining the school's general liability insurance including risk control policies

• Responsible for providing, operating and maintaining facilities which will assure maximum educational utility as well as healthful, comfortable, safe environment for students, faculty and staff

• Coordinate space reservations and facilities use

• Assist Buildings & Grounds Director in developing 5 year Maintenance Plan