Assists the Director of Child and Family Formation who supports the families and children from age 3 through 5th grade in order for every age to live the Sacramental life in the Catholic Church. Duties and responsibilities will focus on administrative excellence, assisting all areas of formation, and fostering a team atmosphere and collaboration. This role is part-time, with an average of 24 hours weekly.

Duties and Responsibilities:

Ability to plan, communicate, and execute all support needed for Child and Family Formation programs including but not limited to the following:

Administration

• Maintaining a Christian Formation child and family database.
• Responsibility for all necessary paperwork, e.g. Safeguarding and Sacramental preparation documents, copies for catechists and more, recording formation attendance and program participation. Notices trends in absences and follows up with families per the Director’s request.
• Ordering items in various categories, organization in multiple areas
• Understands and works with Director on approved budget expenditures. Managing/executing financial processes for purchase orders, payments, ordering, check requests, etc.
• Assists in day to day administrative needs of the Director.

Communication

• Helps execute effective internal and external communication. Checks that calendars and communications to fellow office team and school are in order and looks ahead for upcoming programs for which we need to prepare.
• At times, help with additional and varied communication with schools, and neighboring and deanery Parishes.
• Assists with Child and Family formation updates to the website.
• Fosters good communication with Director and timely, productive, and fruitful work with regular check-ins.

Formation Presence and Assistance

• Will be called upon to be in support of and be present at a number of Christian Formation events, including Catechesis of the Good Shepherd sessions, special family events, and summer activities.
• Assists in the formation of the children including:
  • securing subs for Catechesis of the Good Shepherd and Christian Formation sessions.
  • ordering and organizing materials/food for various classes and events.
  • Set-up and all logistics associated with programming for formation/other events, including event shopping.
  • Writing and sending communication got families and parish regarding upcoming programming and events.

Other:

• Participate in the parish goals and objects as they relate to Child and Family Formation.
• Maintains orderly records & files, and maintains a clean, organized office space.
• Special projects based on the cycle of the parish/school.
• Attends all staff meetings and Christian Formation team meetings.
• Other duties as assigned.