Responsibilities

Reception & Communication

• Serve as the primary point of contact for the parish by answering phones, welcoming visitors, and responding to general inquiries

• Screen and appropriately direct calls and visitors for the Pastor and Parish Staff

• Lead efforts to welcome and assist new parishioners

• Coordinate, create, and publish the weekly parish bulletin, collaborating with staff and ministry leaders to gather content, ensure accuracy, and meet publication deadlines

Scheduling & Coordination

• Partner with ministry leaders to schedule parish events and activities

• Manage the Mass schedule, including Mass intentions and presider assignments

• Collaborate with the Pastor and Pastoral Associate to coordinate funerals

Records & Reporting

• Maintain and update parish records, including sacramental registers, membership rosters, and other vital records

• Maintain financial stewardship records, including weekly contributions and qualified charitable contributions

• Prepare accurate quarterly and annual parishioner contribution statements

• Coordinate required reporting with the Archdiocese

Office Management

• Maintain a clean, organized, and efficient parish office environment

• Handle incoming and outgoing mail and packages, including post office visits as needed

• Manage office and kitchen supply inventories

• Assist with general office duties such as copying, filing, proofreading, and light office upkeep

• Serve as the point of contact for office equipment maintenance and shredding services

• Manage building access through keys, key fobs, and access management software

Safe Environment

• Serve as the Safe Environment Coordinator for the parish and school

• Ensure parish and school compliance with all Archdiocesan Safe Environment requirements

Financial Support

• Work collaboratively with parish and school staff to ensure safe, secure, and timely bank deposits of all cash received

• Assist with recording cash received from parish and school events and activities

• Support the RaiseRight fundraising program

Additional Responsibilities

• Provide administrative and secretarial support to the Pastor, parish staff, and school staff

• Attend staff meetings, trainings, and retreats

• Perform other duties as assigned by the Business Manager or Pastor

• Serve as a liaison with the Cemetery Committee, funeral homes, and parishioners regarding cemetery plot sales, usage, and recordkeeping