Operational

• Direct the operation of the tri-parish offices and staff, e.g., schedules, supervises, and evaluates office staff.  

• Serve as liaison between the Pastor and all ministries for coordination of administrative issues and activities. 

• Create, improve, and administrate financial procedures and ensure that financial practices comply with laws and Archdiocese best practices, utilizing Archdiocese resources as appropriate, for: 

  1. Funds transfers, asset and investment accounts, accounts receivable and payable, tax filings, financial reporting, budgets and financial planning, licenses.

• Perform accounting, bookkeeping, and finance reporting activity as required to support daily and periodic tri-parish operations.

• Negotiate contracts with suppliers and constructions firms.

• Coordinate closely with tri-parish supported schools (BCS and CCHS) in financial, budgeting, expense allocation, and facilities matters.

• Participate in staff meetings, diocesan meetings and other meetings at the request of the Pastor as appropriate.

• Under the direction of the Pastor, serve as the liaison to the trustees, the pastoral council, finance committee, and Archdiocesan Shared Accounting Services.  

• Participate with the Business Administrators Archdiocese of Milwaukee (BAAM) group.

• Coordinate and prepare response to liability and legal concerns, in accordance with Archdiocesan office as appropriate.

Human Resources

• Create, improve, and administrate personnel procedures and ensure that employment practices comply with laws and Archdiocese best practices, utilizing Archdiocese resources as appropriate. 

• Develop and lead a team of paid staff and/or volunteers.

• Manage and administer compensation, salary, and benefit policies/programs, and performance appraisals as directed by the Pastor.  

• Ensure employees are paid per schedule and in accordance with State and Federal laws.

• Maintain all employee records in compliance with all state and federal employment laws.

• Assist with hiring and selection of personnel in collaboration with the Pastor. 

Facilities/Building Management

• Oversee outsourced services, and coordinate with leaders of major repairs and projects.

• Negotiate contracts with suppliers and construction firms.  

• Schedule use of facilities and ensure all maintenance needs are coordinated.

• Administer and communicate facilities security and risk/liability mitigation procedures to all staff and Pastoral organizations. 

• Collaborate with the Buildings and Grounds Committee in all areas of facilities projects and maintenance.

Stewardship

• Coordinate stewardship activities, e.g., campaigns and fundraising, etc., with parish organizations.

Computers/IT

• Responsible for the day-to-day operation of computer, software, internet, telecommunications networks, and IT security measures.

• Manage the outsourcing of IT work. 

• Provide or coordinate outsourced technical help and advice to computer users and staff. 

Communications

• Oversee creation of media releases and develop social media programs that engage and increase awareness.