Financial Responsibilities

• Maintains an accurate filing and record keeping and reporting system for all parish financial matters. Prepares monthly, quarterly, and year-end reports for parish and Archdiocese as needed.
• Administers a cash flow management system with purchasing and payment schedules clearly defined.
• Prepares, administers, and reviews the budget process in collaboration with the Finance Council, Pastor/Parish Director, and other committees.
• Monitors the collection, counting, recording, and depositing of parish revenue from all sources.
• Serves as a helpful resource to parish organizations in all financial matters, from planning to auditing.
• Serves as a parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee-Treasurer.
• Assists in the planning of financial stewardship and long range planning efforts.

Administrative Responsibilities

• Directs the operation of the parish office. Schedules, supervises, and evaluates office staff.
• Oversees operation of parish computer, duplicating and audio/visual equipment, in collaboration with Dir of Communications/Technology Implementation.
• Supervises or directs the maintaining of parish membership and sacramental records.
• Attends staff meetings, Finance Council meetings, and other committee meetings appropriate to the position (i.e. Pastoral Council meetings). Attends the Archdiocesan meetings where appropriate for training and development.
• Administers parish salary and benefit policies as directed by the Pastor/Parish Director and Finance Committee. May serve on search and screen committees.
• Assists with the hiring and selection of personnel in collaboration with the Pastor/Parish Director and Personnel Committee.
• Coordinates and prepares parish response to liability and legal concerns, in cooperation with Archdiocesan offices as appropriate. Understands role of Canon Law.
• Works with the Director of Communications/Technology Implementation.

Facilities Management Responsibilities

• Supervises the maintenance staff and co-manages major repairs or new construction.
• Negotiates/reviews contracts with suppliers and construction firms. Coordinates efforts with Building and Grounds Committee.
• Schedules use of parish facilities through master calendar and ensures all liability and maintenance needs are coordinated.
• Prepares, administers, and communicates a parish security policy to all staff and parish organizations.
• Collaborates with the Buildings and Grounds Committee, and maintenance staff in all areas of parish usage and maintenance.

Stewardship Responsibilities

• Coordinates the preparation and administration of an annual Stewardship commitment/recommitment process and on-going time, talent, and financial resource cultivation.
• Oversees the new parishioner welcoming process.
• Ensures the timely and appropriate follow-up and acknowledgment of gifts.
• Assists in the development of Stewardship messages for various vehicles of communication.
• Assists in the preparation and sharing of Stewardship education for committee, staff, and parish community.
• Prepares an annual pastoral report with the assistance of the Finance Council.

Parish Ministry Responsibilities

• Understands the parish mission and administers parish business operations in relation to it.
• Participates in parish and Archdiocesan faith building programs and activities directed by the Pastor/Parish Director.
• Understands Catholic social teaching and applies it in relation to parish policies and procedures.
• Maintains confidentiality in all areas of responsibilities as required.