Director of Administrative Services[20]
Archdioces of Milwaukee Print Logo  

Jobs Detail

Director of Administrative Services

Financial Responsibilities

  • Maintains an accurate filing and record keeping and reporting system for all parish financial matters. Prepares monthly, quarterly, and year-end reports for parish and Archdiocese as needed.
  • Administers a cash flow management system with purchasing and payment schedules clearly defined.
  • Prepares, administers, and reviews the budget process in collaboration with the Finance Council, Pastor/Parish Director, and other committees.
  • Monitors the collection, counting, recording, and depositing of parish revenue from all sources.
  • Serves as a helpful resource to parish organizations in all financial matters, from planning to auditing.
  • Serves as a parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee-Treasurer.
  • Assists in the planning of financial stewardship and long range planning efforts.

Administrative Responsibilities

  • Directs the operation of the parish office. Schedules, supervises, and evaluates office staff.
  • Oversees operation of parish computer, duplicating and audio/visual equipment, in collaboration with Dir of Communications/Technology Implementation.
  • Supervises or directs the maintaining of parish membership and sacramental records.
  • Attends staff meetings, Finance Council meetings, and other committee meetings appropriate to the position (i.e. Pastoral Council meetings). Attends the Archdiocesan meetings where appropriate for training and development.
  • Administers parish salary and benefit policies as directed by the Pastor/Parish Director and Finance Committee. May serve on search and screen committees.
  • Assists with the hiring and selection of personnel in collaboration with the Pastor/Parish Director and Personnel Committee.
  • Coordinates and prepares parish response to liability and legal concerns, in cooperation with Archdiocesan offices as appropriate. Understands role of Canon Law.
  • Works with the Director of Communications/Technology Implementation.

Facilities Management Responsibilities

  • Supervises the maintenance staff and co-manages major repairs or new construction.
  • Negotiates/reviews contracts with suppliers and construction firms. Coordinates efforts with Building and Grounds Committee.
  • Schedules use of parish facilities through master calendar and ensures all liability and maintenance needs are coordinated.
  • Prepares, administers, and communicates a parish security policy to all staff and parish organizations.
  • Collaborates with the Buildings and Grounds Committee, and maintenance staff in all areas of parish usage and maintenance.

Stewardship Responsibilities

  • Coordinates the preparation and administration of an annual Stewardship commitment/recommitment process and on-going time, talent, and financial resource cultivation.
  • Oversees the new parishioner welcoming process.
  • Ensures the timely and appropriate follow-up and acknowledgment of gifts.
  • Assists in the development of Stewardship messages for various vehicles of communication.
  • Assists in the preparation and sharing of Stewardship education for committee, staff, and parish community.
  • Prepares an annual pastoral report with the assistance of the Finance Council.

Parish Ministry Responsibilities

  • Understands the parish mission and administers parish business operations in relation to it.
  • Participates in parish and Archdiocesan faith building programs and activities directed by the Pastor/Parish Director.
  • Understands Catholic social teaching and applies it in relation to parish policies and procedures.
  • Maintains confidentiality in all areas of responsibilities as required.

Qualifications

Religious Requirements

  • Practicing Catholic preferred

Education

  • College graduate or its equivalent required.
  • Major in Business Administration, Accounting, or Finance preferred.

Experience

  • Five to Ten years experience in business or management preferred.
  • Computer skills and knowledge of accounting required.
  • Supervision experience preferred.
  • Knowledge and understanding of the Catholic Church and its mission required.
  • Experience from volunteer efforts on parish committees and events preferred.
  • Responsibility for Quantifiable Measures

Compensation

Type
Annual
Notes
Annual

Additional Information

Start Date
2024-06-03
Location
Our Lady of Lourdes - Milwaukee (G18)
Department
County
Milwaukee
Job Category
Parishes - Administrative
Employment Type
Full Time
Notes
This is a 35/wk full time, salaried, exempt position with benefits. Salary is commensurate with experience.

To Apply

Instructions
Please see the parish website at http://www.ololmke.org/employment/ to apply. Application submissions (cover letter, resume, archdiocesan application, and references) will be accepted until the position is filled.
Contact Name
DAS Search Team
Address
3722 S 58th St
Milwaukee, WI 53220
Email
Phone
4145454316
Fax

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

This site is powered by the Northwoods Titan Content Management System
X
 

The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408