Duties and Responsibilities:

Managerial Responsibilities

• Directs the operation of the parish office, e.g., schedules, supervises, and evaluates office staff. 
• Attends staff meetings and other meetings at the request of the Pastor/Parish Administrator/supervisor. 
• Acts as a resource (not member) for Finance Council.
• Coordinates and prepares parish response to liability and legal concerns, in accordance with Archdiocesan office as appropriate. 
• Participate with the Business Administrators Archdiocese of Milwaukee (BAAM) professional group

Financial Responsibilities

• Maintains an accurate filing, recordkeeping, and reporting system for all parish financial matters.
• Prepares monthly, quarterly, and year-end reports for parish and Archdiocese, as needed.
• Administers a cash flow management system with purchasing and payment schedules clearly defined.
• Prepares, administers, and reviews/monitors the budget in collaboration with the Finance Committee, Pastor, and other committees. 
• Monitors the collection, counting, recording, depositing, and reconciling of parish revenue from all sources.
• Acts as a resource to parish organizations in all financial matters, from planning to audit.
• Parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee (treasurer).
• Assists in the planning of financial stewardship and long range planning efforts.
• Ensures internal controls consistent with Archdiocesan policies.

Human Resources Responsibilities

·      Develop and lead/manage a team of paid staff and/or volunteers.

·      Development and communication of policies and procedures, e.g., personnel manual.

• Administers salary and benefit policies as directed by the Pastor and Personnel Committee. 

·      Establish and administer a staff compensation program including job descriptions, grade levels, salary ranges, and periodic (annual) benchmarking and adjustment.

·      Ensure employees are paid on the established pay schedule and in accordance to State and Federal laws.

·      Develop, document, and administrate staff recruiting process that meets the needs of ministry area leaders and ensures compliance with all state and federal laws.

·      Support ministry area in the development of training and annual performance appraisals/development plans.

·      Maintain all employee records to ensure compliance with all state and federal employment laws.

Facilities/Building Management Responsibilities

• Supervises the maintenance staff and manages major repairs or new construction.
• Negotiates contracts with suppliers and construction firms. 
• Prepares, administers, and communicates a parish security policy to all staff and parish organizations.
• Collaborates with the Buildings and Grounds Committee in all areas of parish usage and maintenance.

Stewardship:

• Education and administration of short and long term focus on discipleship, gratitude, and generosity.
• Plans, executes, and summarizes annual stewardship commitment and third source funding.
• Coordinate stewardship activities, e.g., campaigns, endowments, fundraising, etc.

Other:

Other duties as assigned.

ADA Physical Requirements:

·      The employee is regularly required to sit, stand, walk, talk and hear.

·      The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.

·      Close vision required for paperwork and computer.

·      Able to utilize computer keyboard, monitor, and telephone.

·      This role functions in an office environment and uses standard office equipment.

·      Ability to lift 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.