Supervision:

• Recruit, train, supervise, and evaluate program staff, including assistants, lead teachers, and volunteers.

• Create and maintain a positive team culture with strong communication and accountability.

• Schedule staff, ensuring an appropriate adult-to-student ratio at all times.

• Keep an accurate record of employee hours and have all the timesheets made available to the Principal for review and authorization to be paid. Provide timesheets to the Business Manager (at the parish) in a timely manner in order to be processed for payroll. 

• Plan and conduct new employee orientation with training of duties and responsibilities.

• Ensure all employee paperwork regarding health forms (medical and leave notices), along with education are met and on file, employee licensing requirements (fingerprinting, continuing education, abusive head trauma training, AED/CPR training, mandatory reporter training) are met. 

• Ensure all employees fill out an Archdiocese Application in addition to completing Safe Environment training. Documents will be kept on file with the Business Manager. 

• Conduct annual performance evaluations of all staff members

Family & School Communication:

• Serve as the primary point of contact for parents regarding program enrollment, policies, and student matters.

• Maintain good relations and communication with parents and or guardians.

• Coordinate with school administration and faculty to ensure alignment with school-wide initiatives and events.

• Address and resolve parent concerns in a timely and professional manner.

• Ensure complete documentation of concerns with a child, parent/guardian, and report to the Principal as needed.

• Plan a monthly calendar of events and post regular communication to parents through the Parent Information Board, school “Kidmail” or program newsletter as needed. 

• Attend all monthly staff meetings at the Parish.
   

Administrative & Financial Oversight:

• Ensure compliance with all YoungStar and DCF licensing requirements. Director will consult with the Compliance Administrator. 

• Complete Child Care Immunization Assessments annually. Maintain and secure all necessary forms for children in care; health forms, immunization records, emergency contact information,  physician forms, and field trip permission slips. 

• Ensure the complete documentation of the Medical & Incident Logs, recording all medical/injury events to the appropriate log, along with completing Fire/Tornado Drill forms and tri-annual carbon monoxide testing.

• Manage program enrollment, attendance tracking, and registration systems.

• Oversee program budget, including billing, payroll coordination, and purchasing of supplies.

• Ensure compliance with all licensing, health, and safety regulations, including recordkeeping and reporting requirements.

• Process all necessary paperwork to the Parish Business Manager for vendor payment. any unusual expenditures will need to be authorized by the Principal prior to purchase. 

• Oversee sign-in/sign-out sheets for children’s hours of care, ensure correct billing of hours to parents and completed weekly, collect fees, manage A/R. Director will also communicate to parents when they have a delinquency, and work out what the terms of the delinquency resolution is. 

• Plan and post a healthy daily snack calendar, oversee preparations by staff