JOB DESCRIPTION
Position Title: Maintenance Supervisor Status: Full time / Hourly / Exempt
Supervisor’s Title: Director Administrative Services Approval Date:
Job Summary:
Responsible for the buildings and grounds of the Parish and School; including janitorial services, maintenance, construction and the operations of the physical plant. Supervises a staff of one FTE Custodian, occasional casual employees for summer help and manages the contracted cleaning services. Oversees all contractor work on the campus. Performs the majority of internal maintenance projects.
This is a physical, hands on, working supervisory position, which also requires performance of actual custodial duties.
Manages and prioritizes maintenance requests / work orders to ensure work is done, employees and are kept busy and their time and talents are efficiently utilized. Ensures that cleaning contractors meet agreed upon service standards.
Planning for events on site ensuring security, set up, preparations are made in advance.
Develops and maintains an annual maintenance calendar for care of the facility.
Establishes good working relationships with outside contractors and vendors to ensure smooth operations of facilities, necessary and timely repairs and effective project management. Evaluates contractors and manages and develops our approved vendor list.
Participates in the development of the annual maintenance budget.
Knowledge, Skills, & Abilities:
Knowledge
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Valid driver’s license and good driving record.
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Valid license of operation of (high/low) pressure boiler
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Working knowledge of HVAC systems and Building Management software, Electrical, Plumbing, Refrigeration, Roofing, Security / Cameras, Carpentry, Fire Security, Building Management software, and maintenance equipment.
Skills
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Professional working attitude.
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Collaborative approach with staff and volunteers.
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Management experience of maintenance crews
Abilities
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Ability to work evenings and/or weekends
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Ability to manage both building systems and people.
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Self-motivated. Proactive approach to building cleanliness and maintenance
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Attentive to details - Responsible for setting standards for Maintenance Department
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Comply with OSHA Safety and health rules.
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Physical Demand Level: Refer to Physical Requirement Section
Duties and Responsibilities:
Essential Job Requirements
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Complete paper/computer work (e.g. logbooks, order forms, checklists, etc.).
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Inspections of building and staff’s cleaning and work efforts
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When needed assists with cleaning of classrooms, hallways, washrooms/lavatories, drinking fountains, offices, cafeteria, gym, entrances, dust mopping, vacuuming, and wet mopping, scrubbing and refinishing tile floors, collection & disposal of garbage, snow removal and salts sidewalks, cleans outside of building, manages set up and cleaning of facilities for activities on property.
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Performs light duty maintenance, as needed (e.g. replacing ballasts, light bulbs, valves, etc.).
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Performs majority of medium maintenance duties when cost effective to do in house.
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Maintains cleanliness and safety of parish grounds and facilities
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Works with and develops volunteers on repair and light construction to maximize budget efficiency.
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Obtains quotes and verifies contractor activity
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Accompanies all inspectors (fire, health, insurance, EPA, etc.) on their rounds; prepares for visits.
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Maintains building and equipment in state of repair to provide continuous, effective operation.
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Purchases supplies/materials for maintenance as needed, managing those expenses to budget and verifies receipt and condition of supplies/materials when delivered
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Manages supplier relationships and contacts
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Attends seminars and meetings as requested by the supervisor, e.g., building & grounds.
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Performs yard work (mowing/edging, raking, weeding, pruning, flower beds.
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Other duties as assigned
Physical Requirements
Lifting & Carrying
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Object
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Weight
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Frequency
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Description
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Various hand and power tools, parts, equipment, and supplies
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Less than 10 pounds
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Occasional
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Generally handled between floor and overhead. Carried throughout the parish. Includes up and down steps and ladders.
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Various parts, equipment, and supplies
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10-20 pounds
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Occasional
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Generally handled between floor and shoulder height. Carried throughout the parish. Includes up and down steps and ladders. Examples:
Case of paper towels, 25 pounds; case of toilet paper, 25 pounds; case of soap, 15 pounds.
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Various parts, equipment, and materials
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20-50 pounds
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Occasional
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Generally handled between floor and chest level. Carried up to approximately 10’. Examples:
Cleaning chemicals, 40 pounds; liquid wax-two jug case, 50 pounds; bag of water softener pellets, 40 lbs., poured at hopper (~ up to 48”); bag of de-icing salt, 50 pounds; mop bucket with water, 20 pounds, can be carried up and down a flight of stairs.
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Various parts, equipment, and materials
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Greater than 50 pounds
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Occasional
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Handled between heights of floor to chest level. Example:
8’ banquet table, 90 pounds, lifted from cart stacked at a height of up to 48”, to and from floor level. Can be carried a few feet.
De-icing salt, 80 lbs. generally handled between floor and ~ 40” (i.e. off back of pickup truck). Can be carried a few feet.
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Pushing & Pulling
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Object
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Force
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Frequency
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Description
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Wrenches
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Variable; estimated at light to medium
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Occasional
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Push and pull on wrenches between floor and overhead; can be performed while standing on a ladder.
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Carts, dollies carrying supplies, materials, parts, equipment
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Variable; estimated at light to medium
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Occasional
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Generally pushed or pulled at preferred height for distances of up to several hundred feet, to several hundred yards. Examples include Carts with banquet tables and chairs; dollies loaded with materials.
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Furniture, appliances
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Variable; estimated at light to heavy
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Occasional
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Generally maneuvered using assistive tools such as a desk mover, dollies, etc. or with assistance of second person. Furniture may be slid depending on the surface. Generally pushed for a distance of up to several hundred feet. Examples include: Desks, sofas, etc.
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Other Physical Requirements
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Activity
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Frequency
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Description
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Standing
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Occasional to frequent
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Concrete, carpet, asphalt, tile, vinyl composite tile, and ladders; surfaces can be slippery. May include standing on man lift.
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Walking
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Occasional to frequent
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Concrete, carpet, asphalt, tile, vinyl composite tile/linoleum, and ladders; surfaces may be slippery. Can walk up to several miles per day. Can encounter uneven surfaces, ramps, trip hazards (curbs, hoses, etc.). Walks outdoors between buildings and with grounds keeping and /or snow removal tasks where conditions are seasonal dependent (i.e. snowy, icy, cold, hot, humid, etc.).
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Sitting
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Occasional
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Includes operation of any parish-owned vehicles (i.e. vans, trucks, tractors for snow, grass, etc.). Drives to get parts or to other parishes as requested. May sit for computer/paperwork.
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Bending / Twisting
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Occasional
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Picking up trash from floor, cleaning (i.e. behind toilets), handling materials/supplies, mopping (twisting), performing basic maintenance, shoveling, taking down and setting up tables, chairs, and other equipment for gathering. Bending to access equipment, tools, and supplies.
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Kneeling
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Occasional
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Cleaning baseboards, scrubbing corners prior to applying new wax, handling materials, repairing or replacing parts/performing basic maintenance (i.e. plumbing, snaking pipes, etc.).
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Squatting
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Occasional
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Cleaning baseboards, scrubbing corners prior to applying new wax, handling materials, repairing or replacing parts/performing basic maintenance (i.e. plumbing, snaking pipes, etc.).
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Crawling
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Occasional
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Accessing awkward/confined workspaces (i.e. beneath bleachers).
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Climbing
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Occasional
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Ladders and Lifts (examples may include but are not limited to shorter stepladders and High lift up to approximately 30’). Variable depending on parish assignment. Washing windows, cleaning gutters, and performing other exterior work. Climbs ramps/inclines.
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Balancing
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Occasional
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Ladder work (cleaning out gutters, windows).
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Reaching Vertically
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Occasional
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Changing ballasts and light bulbs, cleaning (walls, windows, etc.), cleaning and painting ceilings. Requires bilateral upper extremity reaching (i.e. one hand holding a part while second hand manipulates/maneuvers nuts, bolts, tools, etc.).
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Reaching Horizontally
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Occasional to frequent
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Shoveling snow, handling equipment/materials, moving furniture, cleaning, vacuuming, mopping, pushing or pulling carts. Working with miscellaneous power tools, operating snow blower; using shovel, rakes, brooms, and mops. Performing basic maintenance tasks. Bilateral upper extremity reaching required (i.e. one hand holding a part while the second hand manipulates/maneuvers nuts, bolts, tools, etc.).
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Handling / Grasping
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Occasional to frequent
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Buckets, mops, vacuum cleaners, hand/power tools, shovels, materials (cases of), miscellaneous lawn and snow removal equipment, carrying pails and ladders. Can work with both hands simultaneously (i.e. one hand holding a part while second hand manipulates/maneuvers nuts, bolts, or hand tool).
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Fingering
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Occasional
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Wiring, computer/paperwork, phone, two-way radio, handling screws/nails, tape, etc.
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Hand / Eye Coordination
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Frequent
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Driving, vacuuming, mopping, sweeping, using miscellaneous hand and power tools, general maintenance tasks (snaking a drain, performing replacement of ballast). Cleaning, placing ladders. Writing/computer work.
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Shoveling
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Occasional
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For up to approximately 2 hours at one time with breaks as needed.
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Lying on Side/Back/Stomach
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Occasional
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For repairs/general maintenance at floor level (beneath sinks/vanities).
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Balancing
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Occasional
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Ladder work (cleaning out gutters, windows).
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Sensory Requirements
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Near Acuity:
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Required for paper/computer work, gauges, and basic repairs.
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Far Acuity:
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Driving (parish-owned vehicles). Visual inspection of parish grounds/facilities, monitoring student activities.
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Color Vision:
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Paints, wiring (black, white, green, yellow, red, etc.). Safety with handling chemicals to avoid mixing hazardous combinations. Observing stains indicating maintenance issues (i.e. on ceiling tiles).
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Depth Perception:
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Driving, operation of power tools, working at multiple level surfaces (i.e. varying heights of rooftops), steps.
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Hearing:
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Two-way radio/cell phone; communication with parish staff, vendors, and contractors. Safety while driving. Monitoring parish equipment (compressors, doors, and windows that are opened and should be closed for securing parish grounds).
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Feeling:
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Temperatures, sharp (broken glass), surfaces (i.e. rough versus smooth, wet versus dry).
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Smell
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Smoke, chemicals (safety), electrical (e.g. ballasts) needing replacements. Foul smelling odors (drains).
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Environmental Conditions
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Inside:
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Up to majority of day, depending on workflow/priorities. Outside for up to several hours at one time with breaks as needed. Includes being on roof.
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Outside:
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In all weather conditions (hot, cold, humid, snowy, icy, rainy, etc.).
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Extreme Heat:
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Boilers (steam), heat gun, propane torch, hot machinery/equipment.
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Extreme Cold:
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N/A
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Humidity:
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N/A
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Noise Intensity Level:
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Quiet to loud (with operation of equipment).
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Vibration:
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Power tools, lawn equipment, snow blower, floor buffers, power washers.
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Proximity to Moving / Mechanical Parts:
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Compressors (pulley and flywheels), floor buffers, snow blowers, miscellaneous power tools.
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Atmospheric Conditions:
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Dust, vomit, chemical vapors (floor stripper, gasoline).
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Exposure to Electrical Shock:
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Performing repairs/maintenance of electrical systems/equipment.
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Elevated Surfaces:
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Ladders, overhead lift, scaffolding.
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Exposure to Chemical Hazards:
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See MSDS.
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Lighting:
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Generally adequate; with flashlights and trouble lights used as needed.
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Sharp Objects:
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Utility knife, ice scrapper, drill bits, broken glass.
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Confined Work Spaces:
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N/A
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Equipment
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Safety Equipment:
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Safety glasses, hearing protection, gloves, dust mask (i.e. for asbestos removal), eyewash station, lock out/tag out, and spillage kit (for bodily fluids).
As supervisor ensures employees have and use all necessary and appropriate safety equipment
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Tools / Other Equipment Used:
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Overhead lift (30’), ladders, shovels, carts, dollies, furniture movers, scaffolding, miscellaneous shop/power tools, miscellaneous hand tools, snow removal equipment (shovels, salt spreader, plow, snow blowers), brooms, propane torch, vacuum cleaners, floor scrubbers, computer, two-way radio/cell phone, hepa vac, grounds keeping equipment (lawnmowers, trimmers, pruners, bench grinder, mop, bucket, power washer).
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Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.
APPENDIX
Physical Demand Level
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Category
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Description
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Sedentary work
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Exerting up to 10 lbs. of force occasionally (up to 1/3 of the time) and / or a negligible force frequently (1/3 to 2/3 of the time) to move objects. May involve walking or standing for brief periods.
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Light work
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Exerting up to 20 lbs. of force occasionally, and / or 10 lbs. of force frequently, and / or a negligible force constantly (more than 2/3 of the time) to move objects. May involve walking or standing to a significant degree.
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Medium work
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Exerting 20 to 50 lbs. of force occasionally, and / or 10 to 25 lbs. of force frequently, and / or greater than a negligible force up to 10 lbs. constantly to move objects.
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Heavy work
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Exerting 50 to 100 lbs. of force occasionally, and / or 25 to 50 lbs. of force frequently, and / or 10 to 20 lbs. constantly to move objects.
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Very Heavy work
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Exerting in excess of 100 lbs. of force occasionally, and / or in excess of 50 lbs. of force frequently, and / or in excess of 20 lbs. constantly to move objects.
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Equivalent MET Level
Metabolic equivalents (METs) are used to compare the energy cost of various activities to the resting state. Various activities can be assigned MET levels to reflect the approximate amount of energy that may be expended performing that activity. Individual variability plays a role in how an activity is accomplished, thus affecting the amount of energy used to perform that activity. MET levels, therefore, should be considered guidelines. The following table provides examples of occupational activities and the approximate amount of energy (or MET):
Activity
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METS
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Desk work
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1.5-2
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Housekeeping (heavy: scrubbing, making beds)
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3-6
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Carrying 80# load
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7-8
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Shoveling
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6-10+
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Source: The Rehabilitation Specialist’s Handbook, Rothstein JM, Roy SH, Wolf SG. Philadelphia: F.A. Davis Co. 1991.
Percent of Shift or Frequency
U.S. Department of Labor terminology categorizes the percent of shift an activity is performed using the following categories:
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Category
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Percent of shift
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Minutes per 8 hour shift
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Rarely
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0 to 1%
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0 to 5 minutes
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Infrequently
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1.25 to 6%
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6 to 25 minutes
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Occasionally
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6.25 to 32%
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26 minutes to 2.5 hours
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Frequently
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32.5 to 65%
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2.6 to 5.25 hours
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Constantly
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65 to 100 %
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5.26 to 8 hours
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Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.