2. Responsibilities and Tasks 

• Serves as receptionist for the parish office: 

• Records clear and accurate messages 
• Handles routine questions about policies and parish calendars 
• Greets and meets visitors 

• Provides secretarial and clerical services to the pastors and staff 

• Prepares regular and bulk mailings 
• Sorts and distributes mail and other related material 
• Maintains filing system 
• Monitors and orders office supplies 
• Types various documents, as required 

• Provides recordkeeping services for the parish 

• Records and acknowledges weekly contributions with the director of administrative services 
• Maintains and conducts searches of parish database & produces necessary reports as requested 

• Maintains records for the parish office (e.g. wedding files, recording of marriages, baptisms, funerals, new parishioner registrations, financial contributions) 
• Processes information to other parishes and/or chancery as needed 

• Timely prepares the weekly bulletin by gathering information, utilizing applicable software, and transmitting copy to the print vendor.    
• Prepares and coordinates the bulletin inserts.   
• Schedules tours of the Cathedral – including answering questions, scheduling tour guides, and facilities. 
• Schedules facility use by the Parish, Parish Staff, the Archdiocese, and outside groups: provides information and usage agreements to the group scheduling event and coordinates event setup. 
• Schedules weddings, quinceaneras, funerals and baptisms with priests 
• Schedules and maintains system for use of space in all facilities   
• Helps to make sure the Cathedral’s website is accurate 
• Coordinates and schedules volunteers in the parish office 
• Prepares certificates and other documents related to Sacraments 
• Prepares all parish membership letters 
• Coordinates and transmits information appropriately between staff and parishioners 
• Communicates with maintenance and director of administrative services re: parish needs and/or reports 

Other duties as assigned by Pastor/Pastoral Associate