1. Collaborates with the Pastor and staff in implementing the mission of the Parish. This is accomplished by knowledge and awareness of planning, implementation and evaluation of the Parish’s goals and objectives as they relate to stewardship of the parish’s financial resources. Serves as a resource to the staff in the area of bookkeeping.

2. Fosters a system of internal controls consistent with Policies and Procedures established by the Parish Finance Council and the Archdiocese.

3. Maintains the financial bookkeeping system for the parish. This is accomplished by maintaining accurate and current accounts payable and receivable ledgers, and by preparing and submitting a financial statement with assistance from the Finance Council/ Trustee to the pastor and Finance Council on a monthly basis.

4. Maintains all parish banking accounts including the Cemetery Fund. Processes all check requests and ensures there is proper authorization for expenditures in all program and operating accounts. Reconciles bank statements on a monthly basis for all bank accounts.

5. Prepares the Stipend and Priest Help Out reports for review and approval by the Pastor on a monthly basis. These reports are used to process stipend payments to the priests.

6. Administers the parish payroll system. The Parish Bookkeeper oversees the preparation of monthly staff payroll. The Parish Bookkeeper ensures all appropriate taxes are withheld and that quarterly government reports are prepared and submitted in a timely manner by the Parish’s payroll service.

7. Maintains the parish electronic giving platform and funds management. Assures all contributions and payments to the parish, including cemetery sales, are accounted for in an accurate and timely manner. The Parish Bookkeeper records all contributions by parishioners and oversees the deposit of all parish collections, including receivables from the General Account, Stipend Account, and Cemetery Accounts, on a weekly basis.

8. The Parish Bookkeeper sends reminder letters of balance due on religious education tuition, cemetery plots, or niche accounts.9. Prepares annual Giving Statements to parishioners on a timely basis for their tax reporting purposes, and acknowledges letters for Qualified Charitable Donations, gifts from Donor Advised Funds, and restricted donations when received. Sends Thank You letters to unregistered donors.

9. Prepares annual Giving Statements to parishioners on a timely basis for their tax reporting purposes, and acknowledges letters for Qualified Charitable Donations, gifts from Donor Advised Funds, and restricted donations when received. Sends Thank You letters to unregistered donors.

10. Coordinates weekly volunteers for money-counting and record-keeping. This is accomplished by recruiting, screening, training, supporting and overseeing the work of volunteers for these tasks.

11. Administers the pension, insurance, and Premium Only Programs for parish employees. Serves as local resource person for employees having questions about their insurance benefits. The Parish Bookkeeper maintains records, written information and various forms for employee needs.

12. Provides assistance, with increasing responsibility, in the preparation of the annual parish budget as directed by the Finance Council. This is accomplished by providing the Pastor and Finance Council with financial information including current budget allocations, year-to-date balances and anticipated financial needs for the future.

13. Prepares the annual Confidential Financial Statement for review by the President of the Finance Council and Pastor, ensuring timely reporting to the Archdiocese.

14. Serves as staff to the Parish Finance Council as requested.

15. Provides bookkeeping services and advice for those who direct the various fund-raising efforts for the parish, including the Annual Catholic Appeal, and other special collections.

16. Parish point of contact for external audits and conducts periodic internal audits as necessary.

17. Maintains a level of knowledge and skills required for the bookkeeping profession. This may be accomplished by participating in Archdiocesan sponsored training, attendance at workshops and classes, reading appropriate materials and/or membership in local professional organizations.

18. Maintains communication with the Pastor and other Parish staff and fosters co-operation and a Christian spirit in working with fellow Parish Staff, and parish volunteers.

19. Other duties as assigned