Key Responsibilities:

Administrative Support

• Provide direct clerical and administrative support to the pastor, and staff.
• Manage parish and school calendars, scheduling appointments, meetings, and events.
• Facilitate mailings and proofread bulletins and newsletters.
• Maintain accurate parishioner, student, and sacramental records in compliance with diocesan standards.
• Coordinate Mass intentions, sacramental certificates, and parish registrations.
• Support preparations for sacraments (baptism, first communion, confirmation, marriage).

Reception & Communication

• Greet and assist parishioners, visitors, and school families in person and on the phone.
• Handle phone calls, emails, and messages with courtesy and confidentiality.
• Disseminate accurate information regarding parish events, sacramental preparation, school schedules, and ministry opportunities.

Office & Records Management

• Oversee office supplies, equipment, and facility maintenance requests.
• File and archive documents in an organized and secure manner.
• Support the safe environment compliance process (e.g., volunteer background checks, training).

Liaison and Coordination

• Coordinate with ministry leaders, school staff, diocesan offices, and volunteers as needed.
• Assist with event planning and logistics for both parish and school functions.