Key Responsibilities:

Administrative Support

• Provide direct clerical and administrative support to the pastor and staff.
• Manage parish and school calendars, scheduling appointments, meetings and events.
• Facilitate mailings and proofread bulletins and newsletters.
• Maintain accurate parishioner, student and sacramental records in compliance with diocesan standards.
• Coordinate Mass intentions, sacramental certificates and parish registrations.
• Support preparations for sacraments (Baptism, First Communion, Confirmation, marriage).

Reception & Communication

• Greet and assist parishioners, visitors and school families in person and on the phone.
• Handle phone calls, emails and messages with courtesy and confidentiality.
• Disseminate accurate information regarding parish events, sacramental preparation, school schedules and ministry opportunities.

Office & Records Management

• Oversee office supplies, equipment and facility maintenance requests.
• File and archive documents in an organized and secure manner.
• Support the safe environment compliance process (e.g., volunteer background checks, training).

Liaison and Coordination

• Coordinate with ministry leaders, school staff, diocesan offices and volunteers as needed.
• Assist with event planning and logistics for both parish and school functions.

Qualifications

• Education: High school diploma required; associate or bachelor’s degree preferred.
• Experience: 2–5 years of administrative or secretarial experience, preferably in a church or school setting.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, Publisher), Google Workspace; ability to learn parish-specific software (e.g., PDS, Canva).
• Communication: Excellent verbal and written communication skills.
• Personal Traits: Friendly, respectful, organized, discreet and dependable. Must maintain confidentiality and demonstrate a welcoming, service-oriented attitude.

Faith and Ethical Requirements:

• Must be a practicing Catholic in good standing who understands and supports the mission and teachings of the Catholic Church.
• Ability to model Christian values in daily work and interactions.

Compensation

Type

Hourly

Notes

Additional Information

Start Date

2025-12-01

Location

St. Gabriel - Hubertus (L27)

Department

County

Washington

Job Category

Parishes - Office/Clerical

Employment Type

Part Time

Notes

To Apply

Instructions

Please send your resume, cover letter and references to Mike Reichert, Director of Administrative Services, 1200 St. Gabriel Way, Hubertus, WI, 53033, or e-mail [email protected].

Contact Name

Mike Reichert

Address

1200 St. Gabriel Way

Hubertus, WI 53033

Email

[email protected]

Phone

262-628-1141

Fax