Using Online Meetings in Your Ministry

Who could use online meetings?

• People who need flexibility when it comes to scheduling
• People working at multiple locations or geographically separated
• Homebound people or those who don’t have adequate transportation
• People trying to reduce travel expenses
• When weather is a safety concern
• When recording a meeting is helpful
• Anyone, at any time, from any place

What features are available?

• Video calls and instant messaging
• Desktop sharing (everyone views what is on the presenters screen)
• Advanced features: file sharing, polling questions, surveys, recording the session

Requirements for online meetings

• Get an account with a service,  e-mail address required (if hosting)
• Computer or smartphone with internet access (participants can connect with a phone for audio only)
• Microphone and speakers
  • Recommend a headset with microphone for VoIP
  • Voice over IP or telephone (phone may add cost for participants, not available in all services)
• Webcam if presenting video of yourself
  • Webcams also have microphones
• Some systems require the user to install a player but most work within a web browser

How much does it cost?

• Pricing is typically based on number of simultaneous participants, pricing can range from Free to $50 or more per month
• Monthly rates available (Less expensive if you pay annually)
• Some services offer non-profit discounts
• Take advantage of free trials to test features and performance
• Advanced features not available on all plans

Services to consider

• Zoom (free option)
• GoToMeeting 
• Join.Me
• WebEx (free option)
• Skype
• Google Hangouts*
  * no desktop sharing but instant messaging and video sharing