Administrative Assistant[21]
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Administrative Assistant

St. Luke Parish, Brookfield, a welcoming community of approximately 500 households, is seeking a full-time Administrative Assistant. 
This position is responsible for resonating the tone and culture of the parish while interacting with others in-person, on the phone and in written communication.  Provides office support with a variety of administrative and clerical activities and tasks.

 

Duties and Responsibilities

Ministry of Customer Service:

  • Greet people at Door/Phones: Answer/direct incoming calls/emails
  • Provides a professional, pleasant, and organized office atmosphere for diverse internal and external customers and visitors.

Skills

  1. Professional working attitude and collaborative approach with a positive attitude.
  2. Strong written and verbal communications skills.

Abilities

  1. Exhibits promptness, flexibility, and dependability.
  2. Attention to detail.
  3. Ability to work with and without direct supervision.
  4. Ability to multitask, prioritize and organize.
  5. Ability to maintain confidentiality.
  6. Exhibit patience and calmness in chaotic situations.

Office Support:

  • Oversee and participate in bulletin and other communication productions.
  • Background clerical work, including typing and filing, for parish events, as needed.
  • Changes messages on parish signage and phone system.
  • Receives, sorts, and forwards incoming mail.
  • Orders, stocks and distributes office supplies.
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.
  • Proofreading and editing materials as requested.
  • Maintains facility calendar.

Records/Reports

  • Enters new parishioner data and updates existing parishioner data into parish census program, and electronically transmit information to envelop service vendor.
  • Oversees posting of parishioner contributions and prepares contribution statements.
  • Schedules Mass intentions.
  • Maintains sacramental registers, e.g., baptisms, marriages, deaths, confirmation, communion.
  • Communicate with IT Company Troubleshoot office IT/Copier and other equipment issues
  • Completion of Archdiocesan and/or government reports.

Other:

  • Documents and manages facilities keys. Serves as liaison to school tenant with Pastor
  • Participate in the parish goals and objectives as they relate to hospitality.
  • Maintains orderly files and a clean, organized office space.
  • Special projects based on the cycle of the parish.
  • Archdiocesan sponsored respective training/workshops.
  • Other duties as assigned.

Qualifications

  1. High school degree or equivalent.
  2. Comprehensive knowledge and application of grammar, spelling, and punctuation.
  3. One to three years office or customer service experience required.
  4. Working knowledge in MS Office products and office equipment.
  5. Proficient typing skills.
  6. Must have a valid driver’s license for the State of Wisconsin.
  7. English required (Bilingual welcome)
  8. Active participant in the work of the Catholic Church, preferred.

Compensation

Type
Notes
Full time, Mon-Fri with some evening hours required. Salary commensurate to education; experience and ability. Fulltime with generous benefits.

Additional Information

Start Date
Location
St. Luke - Brookfield (M04)
Department
County
Waukesha
Job Category
Parishes - Office/Clerical
Employment Type
Full Time
Notes

To Apply

Instructions
Please send cover letter, resume and completed Archdiocesan General Application (available on this site) to Rev. Kenneth Augustine via email to: stluke@stlukebrookfield.org or via mail to: 18000 W Greenfield Ave. Brookfield, WI 53045
Contact Name
Rev. Kenneth Augustine
Address
18000 W Greenfield Ave.
Brookfield, WI 53045
Phone
262 782 0032
Fax

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

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Phone:  (414) 769-3300
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Fax:  (414)  769-3408