Duties and Responsibilities - Major Position Responsibilities and Regular Activities

Accounting:

• Operates computer accounting software to record, store and analyze.
• Maintains an accurate filing, payment schedule, recordkeeping, and reporting system for financial matters.
  • Process weekly cash deposits and make related journal entries.
  • Process and prepare accounts payable checks for two signatures and mailing.
  • Maintenance of all banking accounts and investments.
• Processing of all financial records in QuickBooks Online, Parish Data System, and ParishSoft programs.
• Ensures accuracy by verifying entries, mathematical accuracy and respective chart of accounts, class, and fund tracking.
• Obtains proper authorization for expenditures in all operating accounts.
• Ensure internal controls are consistent with Archdiocesan policies.
• Works in coordination with other Parish/School Accountant to maintain consistency and efficiencies.
• Custodian of petty cash.

Month End Close:

• Completes bank statements and gets approved by Treasurer Trustee and Pastor, on a regular basis.
• Provide complete and accurate month-end reports to DAS for final review. Reports typically include balance sheet, income statement, year-to-date balances, or special financial circumstances, as requested.

Payroll:

• Assists processing of payroll accurately and on time.
• Assures all appropriate taxes are withheld, quarterly government reports are prepared and submitted in a timely manner.
• Ensures I-9s and current W-4s are on file for all active employees.
• Prepares end-of-year W-2 forms.
• Administers benefit programs for employees.
• Serves as a local resource for employee questions re: benefit plan and pay vouchers.

Reporting and Budget:

• Enter weekly contributions in respective accounts, e.g., respective parishioner, special funds, restricted, etc.
• Provides statements on a regular basis and when requested by parishioners.
• Maintain and update written procedures (standard operating procedures) in the areas of cash processing, accounts payable, payroll, etc.
• Enters approved budgetary figures for each account.
• Prepare for and cooperate in parish/school reviews and financial audits.

Other:

• Submits requests for and retains records of licensed raffles.
• Supports Scrip program and major fundraisers with financial tracking.
• Coordinates volunteers for money counting and record keeping. This may include recruiting, screening, training, supporting and overseeing the work of volunteers for these tasks.
• Attends Archdiocesan sponsored respective training/workshops. (BAAM)
• Maintains orderly files and a clean, organized office space.
• Other duties as assigned.

ADA Physical Requirements:

• The employee is regularly required to sit, stand, walk, talk and hear.
• The employee is frequently required to sit for extended periods; use hands; reach with hands and arms.
• Close vision required for paperwork and computers.
• Able to utilize computer keyboard, monitor, and telephone.
• This role functions in an office environment and uses standard office equipment.
• Ability to lift 20 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.