Director of Administrative Services[17]
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Director of Administrative Services

  • Financial Responsibilities
    • Maintains an accurate filing and record keeping and reporting system for all parish financial matters. Prepares monthly, quarterly, and year-end reports for parish and Archdiocese as needed.
    • Administers a cash flow management system with purchasing and payment schedules clearly defined.
    • Prepares, administers, and reviews the budget process in collaboration with the Finance Council, Pastor/Parish Director, and other committees.
    • Monitors the collection, counting, recording, and depositing of parish revenue from all sources.
    • Serves as a helpful resource to parish organizations in all financial matters, from planning to auditing.
    • Serves as a parish contact with financial institutions and the Archdiocese, in collaboration with the Trustee-Treasurer.
    • Assists in the planning of financial stewardship and long range planning efforts.
  • Administrative Responsibilities
    • Directs the operation of the parish office. Schedules, supervises, and evaluates office staff.
    • Oversees operation of parish computer, duplicating and audio/visual equipment, in collaboration with Dir of Communications/Technology Implementation.
    • Supervises or directs the maintaining of parish membership and sacramental records.
    • Attends staff meetings, Finance Council meetings, and other committee meetings appropriate to the position (i.e. Pastoral Council meetings). Attends the Archdiocesan meetings where appropriate for training and development.
    • Administers parish salary and benefit policies as directed by the Pastor/Parish Director and Finance Committee. May serve on search and screen committees.
    • Assists with the hiring and selection of personnel in collaboration with the Pastor/Parish Director and Personnel Committee.
    • Coordinates and prepares parish response to liability and legal concerns, in cooperation with Archdiocesan offices as appropriate. Understands role of Canon Law.
    • Works with the Director of Communications/Technology Implementation.
  • Facilities Management Responsibilities
    • Supervises the maintenance staff and co-manages major repairs or new construction.
    • Negotiates/reviews contracts with suppliers and construction firms. Coordinates efforts with Building and Grounds Committee.
    • Schedules use of parish facilities through master calendar and ensures all liability and maintenance needs are coordinated.
    • Prepares, administers, and communicates a parish security policy to all staff and parish organizations.
    • Collaborates with the Buildings and Grounds Committee, and maintenance staff in all areas of parish usage and maintenance.
  • Stewardship Responsibilities
    • Coordinates the preparation and administration of an annual Stewardship commitment/recommitment process and on-going time, talent, and financial resource cultivation.
    • Oversees the new parishioner welcoming process.
    • Ensures the timely and appropriate follow-up and acknowledgment of gifts.
    • Assists in the development of Stewardship messages for various vehicles of communication.
    • Assists in the preparation and sharing of Stewardship education for committee, staff, and parish community.
    • Prepares an annual pastoral report with the assistance of the Finance Council.
  • Parish Ministry Responsibilities
    • Understands the parish mission and administers parish business operations in relation to it.
    • Participates in parish and Archdiocesan faith building programs and activities directed by the Pastor/Parish Director.
    • Understands Catholic social teaching and applies it in relation to parish policies and procedures.
    • Maintains confidentiality in all areas of responsibilities as required.

Qualifications

Minimum requirements for this position:

  • Religious Requirements
    • Practicing Catholic preferred
  • Education
    • College graduate or its equivalent required. Major in Business Administration, Accounting, or Finance preferred.
  • Experience
    • Five to Ten years experience in business or management preferred.
    • Computer skills and knowledge of accounting required.
    • Supervision experience preferred.
    • Knowledge and understanding of the Catholic Church and its mission required.
    • Experience from volunteer efforts on parish committees and events preferred.
    • Responsibility for Quantifiable Measures

Compensation

Type
Annual
Notes
This is a full time, salaried, exempt position with benefits. Salary is commensurate with experience.

Additional Information

Start Date
2024-06-01
Location
Our Lady of Lourdes - Milwaukee (G18)
Department
County
Milwaukee
Job Category
Parishes - Administrative
Employment Type
Full Time
Notes

To Apply

Instructions
Please see the parish website at https://www.ololmke.org/employment/ for a complete job description and to apply. Application submissions (cover letter, resume, archdiocesan application, and references) will be accepted until May 1, 2024 or the position is filled.
Contact Name
DAS Search Team
Address
3722 S 58th St
Milwaukee, WI 53220
Email
Phone
4145354316
Fax

Download an application:

General Application
Application for Parish/School Positions

For general information, visit our
Human Resources/Personnel Services Office page or call 414-769-3422.

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The Archdiocese of Milwaukee

3501 South Lake Drive
St. Francis, WI 53235

 Phone:  (414) 769-3300
Toll-Free: (800) 769-9373
Fax:  (414)  769-3408